Estates and Facilities Manager

Salary Not Specified

Teaching vacancies, Woodeaton, Oxfordshire

Full time
Temporary
Onsite working

Posted today, 4 Oct | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

job Ref: 8166d23b192a439082701a1d6ec2ef6e

Teaching vacancies

Full Job Description

To manage the estates and facilities function across the school including the supervision of external contractors and maintaining clean, safe, and secure premises and grounds.
To manage, maintain and develop the physical resources on site to optimise their use for staff, students, and the community to include carrying out handyperson tasks, routine maintenance and refurbishment, porterage and minor repairs.
To support the Senior Leadership Team in their role in relation to the management and monitoring of the repairs and maintenance budget.
To support the Senior Leadership Team in their role in relation to the strategical running of the estate and successful delivery of all capital projects.
To consistently promote a positive health and safety culture across the school and shape health and safety policy.
To ensure the completion of compliance testing and equipment servicing in line with the relevant regulations.
To monitor the condition of furniture, fittings, buildings, grounds and environments; and to draw up schedules of repair, maintenance and decoration with support from the Senior Leadership Team.
To ensure that any projects which do not come within the approved delegated budget are raised with the Senior Leadership Team to ensure they are correctly procured and reflected on the risk register.
To obtain quotations for larger works from approved suppliers and undertake supplier benchmarking in line with school policy and procedures.
To undertake minor repairs in-house where possible, including redecoration and DIY/improvement projects, always ensuring full health and safety compliance.
As main keyholder, to maintain the security of the school and be responsible for the control of keys across the school and for maintaining a register of keys issued and a key log.
To be responsible for site access and egress control systems and processes.
To ensure all estates, facilities & health and safety paperwork is kept secure and up to date and is easily accessible for audit purposes.
Responsibility for providing HR and School Administration Team with DBS letters of assurance for any contractors working on the site.
To communicate with the subcontracted cleaning team regularly and raise any concerns as necessary with cleaning contractor.
To proactively take ownership of school energy.
To take ownership of submitting energy meter readings via the online portal and ensuring these readings are logged on the central spreadsheet and monitoring any inconsistencies in readings.
To carry out portage duties such as moving furniture and equipment around the school and site
To maintain the small item asset management system.
To raise purchase orders and log goods receipts for work done when appropriate and within the delegated budget.
To be responsible for ensuring that fleet vehicles are maintained in line with statutory regulations and the school's policies and procedures.
To ensure there is sufficient Management coverage across school terms and holidays to enable contractors to safely work on site.
To carry out daily cleaning and ad-hoc duties, such as litter picking and arranging the disposal of waste
To carry out emergency cleaning duties, such as gritting and cleaning up spillages
To arrange the annual deep clean of classrooms, staffrooms, dining areas and other frequently used spaces on school premises with the cleaning contractor.
To take responsibility of the maintenance of cleaning tools and products for site use (not for cleaning contractor), including arranging replacements and ensuring good stock levels
To lock and unlock the premises as required, including outside of school hours when necessary.
To check at the end of the day that all windows, doors, and gates are locked, lights switched off and gas and electrical appliances are turned off
To set security alarm systems, report any potential security breaches and respond to any alarms or other callouts following agreed procedures
To carry out regular checks of CCTV and alarm systems, locks, fire safety appliances, security gates and perimeter fencing, and ensure any necessary repairs are actioned.
To advise the headteacher on all matters relating to school security and safety.
To carry out/oversee risk assessments and policies related to the operational, daily H&S work of the school.
To ensure all items such as asbestos registers, fire risk assessments, EICRs, PAT Testing, Preventative Maintenance schedules are up to date and maintained.
To ensure that all fire systems are regularly maintained and tested, appropriate records kept and all related policies and procedures reviewed and updated regularly.
To carry out and record regular health and safety checks, including on legionella risk, play equipment, safety equipment and any hazards on school premises; report any problems to the Headteacher
To schedule appropriate fire and lockdown drills in coordination with the Senior Leadership Team and to take a proactive role in leading the response in these situations.
To ensure safe access to the site in cold/adverse weather conditions.
To ensure that all school staff health and safety training records are kept up to date.
To work with any appointed health and safety adviser on an ad-hoc basis to ensure full site compliance.
To assist in the supervision, training, and development of school staff, including the delivery of the site health and safety induction for new starters
To be committed to the safeguarding and promotion of the welfare of children and young people
To comply with school policies and procedures relating to child protection, health and safety, security, confidentiality and data protection and equal opportunities; and to report all concerns to an appropriate person

English and Maths GSCE's at grade 4-9 (A - C) or equivalent.
Health and safety at work qualification (Managing Safety IOSH) or is willing to work towards this qualification.
Legionella responsible persons and asbestos responsible persons training or is willing to work towards this qualification.
Specific trade experience i.e. plumbing, electrical, carpentry or building work/services.
Previous experience of working within an education/school environment.
SSSTS (site supervisors safety training scheme) or SMSTS (Site Managers Safety training scheme).
Undertaken either a MIDAS Training scheme, have a D1 category on their license or be willing to achieve one
Relevant estates and facilities site management experience of a large site
Experience of direct line management including managing performance, driving standards, and liaising with relevant stakeholders.
Ability to undertake minor site improvement works where necessary.
Experience of managing budgets and understanding estates spending trends
Multi Skilled in all aspects of basic building maintenance.
Good knowledge and understanding of Health and safety management systems.
Computer literate, the ability to use a range of Microsoft products, as part of the day-to-day work.
Basic knowledge on financial systems and budget management software.
Basic knowledge of asset management systems.
Ability to work effectively and independently without supervision.
The ability to establish a strong leadership role.
Proactive, and supportive approach to staff and stakeholders.
Taking a proactive approach to observing the daily operations of the site and being vigilant to risks.
The ability to lead a motivated and positive team.
Works well in a fast-paced environment and calm emergency situations
Adaptable to change.
Tidy and well organised.
A commitment to safeguarding and promoting the welfare of children and young people.
A good sense of humour.
Strong verbal and written communication skills.
Able to prioritise, and plan work out in advance in an organised manner.
Confident in undertaking work at height, manual handling and physical work
Successful completion of DBS and other pre-employment checks

Woodeaton Manor School is a Foundation Special School located four miles to the north east of the city of Oxford. The school serves young people aged 7 to 18 with Social, Emotional and Mental Health Difficulties (SEMH) and where many also have a diagnosis of Autism Spectrum Disorder (ASD).