Event Operations Assistant

Salary Not Specified

Founders Forum, St James, City of Westminster

Full time
Permanent
Remote working

Posted today, 7 Oct | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

job Ref: 142d959cc08849fa810fc9e7b0dbb73b

Founders Forum

Full Job Description

Support & manage event logistics as part of a project team, or as the lead on smaller events
Create, manage, and communicate the project plans for assigned events, with clarity of expectations and deadlines for all stakeholders
Source, compare, and negotiate contracts with event suppliers; venues, catering and AV, building solid relationships to influence the best outcomes for the events
Source luxury gift bag items for key events
Produce detailed event running orders and staff briefs
Contribute to creative ideas to elevate our events and enhance guest experience and make our events memorable and value adding
Manage on site logistical needs; parking, registration, cloakroom, AV, catering, room set up, etc
Work closely with the Community team to coordinate name badges, table plans and dietary requirements for guests
Work closely with the Content team on the agenda timings and speaker requirements
Work closely with the Marketing team on event branding and positioning in addition to photography/videography requirements and logistics
Work closely with the Partnerships team to ensure we are adhering to all partner deliverables as outlined in agreements
Participate in post event wrap up
Track costs and maintain budget forecasts

You have experience in planning successful events from concept to delivery
You're a meticulous planner who has experience coordinating and project managing all event operations and logistics
You have the ability to manage multiple projects simultaneously whilst maintaining a high standard of work and strong attention to detail
You have experience in creating and managing budgets
You're skilled in sourcing and negotiating with vendors and suppliers
You have excellent communication skills
You're personable and quick to build strong and positive relationships with various stakeholders including entrepreneurs, partners, sponsors, corporates, agencies and suppliers
You're a problem solver with a proactive attitude
You have entrepreneurial drive, meaning you're creative, resilient and self-driven
You're an excellent team player who is genuinely collaborative
You enjoy working with a fun dynamic team, who are there to celebrate the wins, but also support you through the challenging times
You get a buzz from working in a fast paced environment
Events are your passion and you pride yourself on creating memorable events which not only look good, but also run seamlessly
1+ years proven experience as an Events Assistant or similar role
Excellent project management and organisational skills
Proficient in MS Office and G-Suite
Knowledge of the Tech ecosystem in the UK is an advantage but not essential
Driving licence is a bonus but not essential
The right to work in the UK

We offer a range of flexible, discretionary benefits to our team. These currently include:
25 days contractual annual leave
Enhanced discretionary leave provision, including an additional day off for your birthday and leave between Christmas and New Years Day
The option to work remotely anywhere in the world for 3 weeks/year (1 week at Easter and 2 weeks during July and August)
AXA Health insurance, with the option to add dependents
Life Insurance
AIG Smart Health access including online GP access and mental health support
Employee Assistance Program
Competitive pension provision
Perkbox membership with generous monthly allocation of points for day to day purchases
Learning and development annual allowance
Cycle to work scheme
Lunch 1x/week, office snacks, and regular team drinks
Quarterly team activities and annual team trip/day out
Access to the Founders Forum Group network of businesses and wider tech ecosystem