Event Producer

The Event Producer will manage planning and execution of virtual and in-person meetings, conferences, webinars, and social events for multiple divisions of CFA Institute. The role is responsible for operational logistics, such as venue selection, contract negotiation, room block management, and oversight of service providers. Additionally, this role leads on virtual event production on several platforms, including but not limited to Zoom, Virtual Attendee Hub, and Brightcove. This position is accountable for demonstrating process, budget, and project management skills, professional communication, and outstanding customer service., As an Event Producer, you will have the opportunity to:

• Project manage events from delivery and evaluation of in-person and virtual events by developing and implementing strategies to achieve event goals, maximize budgets, minimize risks, and manage cross-functional project teams. Initiate timely updates to internal and external partners to ensure consistent stakeholder alignment.


• Develop, present, and manage event budgets and related fiscal recommendations to stakeholders to successfully produce events. Maintain comprehensive event budget tracking throughout planning and execution; control expenditures to optimize results within fiscal parameters.


• Successfully partner with stakeholders to deliver events according to business needs. Effectively negotiate and build strong business relationships with external vendors, including but not exclusively, hotel and convention center venues, destination management companies, general services contractors, and audio-visual providers employing a variety of negotiation techniques, allowing differing parties to reach mutually agreeable solutions.


• Seek to generate creative, innovative ideas and follow through to event completion. Adds value by researching best practices and looks for continuous streamlined improvements that align with strategic business goals. Lead cross-functional discussions about what led to the success or failure of new approaches or ideas.


• Use comprehensive events management knowledge and skills to work independently and within a team to develop appropriate action plans and/or performing necessary tasks based on recommendations and requirements.


• Use critical thinking to identify problems, gather and analyze information, understand causes, and identify best possible solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations.


• Effectively and appropriately communicate with others to build relationships, influence, and facilitate the sharing of ideas and information for the benefits of the events. Uses tact and diplomacy to navigate difficult situations. Demonstrates self-control in stressful situations.


• Achieves thoroughness and accuracy across all tasks related to the events, through concern for all stakeholders involved, no matter how small. Monitors and checks work; plans and organizes time and resources efficiently.


• Working well with others both on the team and cross-functionally to achieve goals. Values diverse perspectives and working with others as a way to achieve the best outcome possible. Demonstrates a positive attitude.


• Successfully adopts and champions new technology (digital solutions) to the relevant context. Is aware of technological trends and improves or solves business challenges by identifying, applying, or creating technological solutions to meet the needs of the events., This is a hybrid working role so will require two days in the London office and as you will be handling international events it is usual to travel and work in either the US or EMEA up to four times a year.

This opportunity is open to internal and external candidates. CFA Institute is committed to the professional development of its employees; first/full consideration will be given to internal candidates
If you feel this opportunity could be the next step in your career, we encourage you to click "Apply" and complete our three-minute application.
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• Three years+ of experience with in-person (c150 attendees) and virtual (1000+ attendees) events, incentives, conferences and exhibitions management and demonstrated project management skills in a business environment. Able to measure and interpret event success and handle schedules for timely delivery.


• Ability to handle multiple projects (20+) simultaneously with keen attention to detail.


• Export vendor manager including AV knowledge.


• Current or recent EMEA experience.


• Ability to cultivate and maintain strong working relationships with internal and external stakeholders.


• Very high level of organizational and time management skills.


• Excellent communication skills including written, verbal, listening, and presentation.


• Consulting, problem solving, and analytical skills.


• Must demonstrate initiative, good judgment, and mature business skills.


• Intermediate level skills in using standard office software, such as Word, PowerPoint, Excel.


• Fluency in English.


Preferred

• Bachelor's degree, CMP or industry equivalent designation is a plus.


• Candidates with AV and Brightcove experience.


• Candidates with an Association background will be preferred.
  
  CFA Institute is the world's largest association of investment management professionals. As a global, independent organization, with a community of more than 175,000 members and 150+ member societies, we lead the investment profession by promoting the highest standards of ethics, education, and professional excellence for the ultimate benefit of society.
  
  At CFA Institute, we care about our employees' mental, physical, social, and financial well-being. That's why we are committed to providing a comprehensive, competitive benefits package that offers flexibility to make choices that meet their needs:


• Health & Well-being benefits that are amongst the best in the industry with full comprehensive Medical, Dental, and Vision for employees and their family members


• Comprehensive Leave and Time Off plans


• A focus on Financial Well-being means that we stack our retirement benefits against the most competitive standards.


• Flexible work arrangements


• Wellness, Education, and Employee Assistance Benefits