Event Project Coordinator

Project Administration

• Ability to make preparations efficiently for going onsite: preparing PA kits, Crew shirts etc



• Responsibility for ensuring actions out of meetings are completed



• Working with the team to ensure that key dates in the Schedule are met



• Organising meetings: both internally and with clients



• Good housekeeping of Job Folders, with overall responsibility for filing



• Good understanding of commercial principles such as mark-up and margin



• Working knowledge of Procim and knowledge of raising and receipting POs and filling in timesheets and the importance of these processes.



• Raising Purchase Orders



• Booking crew, accommodation and flights for the Project Team



• Liaising with venues



• Liaison with client, venue and crew onsite



• Ability to order and manage catering



• Post event reconciliation, reporting and archiving of event collateral



• Basic understanding of AV / technical solutions



• Awareness of health and safety issues and risk assessments



• Ability to minute meetings and produce succinct and accurate contact reports



• Good working knowledge of and ability to update project documentation, including contact sheet and onsite schedule



• Ability to source and order giveaways and basic event print work.


Creative Delivery

• Contributing to the creative content and delivery of projects



• Project research for entertainment, gift and other required collateral



• Liaison with Suppliers and Stakeholders to ensure delivery is in accordance with Strata's Quality Management processes



• Attending site visits


Reconciliation and post event

• Assisting with the post event administrative process, including working with the Marketing function to create a case study



• Archiving of collateral


External to Strata

• To ensure an excellent level of customer service and where possible to anticipate client requirements at meetings, on site and location



• To uphold good production values on-site and location



• To monitor the quality of all client deliverables.



• To develop client relationships where appropriate


Team

• Act as a 'Buddy' to new Team Members



• Be involved with the Induction of new Team Members



• Contribute to Team Meetings



• Identify and actively involve yourself in development opportunities
  
  Educated to degree level or equivalent



• Creative, commercially minded and excited by the challenges of delivering quality event experiences



• Ambition to learn quickly



• Organised and strong multi-tasker



• Excellent eye for detail



• A confident communicator, both verbally and in writing



• An ability to build long term, mutually beneficial relationships



• Commercial acumen



• Good influencing skills



• A strong client service ethic



• Resilience and stamina to sustain performance when under pressure to deliver to a deadline or in the face of demanding customer requirements



• An ability and willingness to travel



• Open, inquisitive and friendly



• Demonstrated interest in working in the events sector e.g. relevant qualification or work based experience
  
  Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences.


As a people-first business, we encourage ambition, support and reward. We're always listening and open to your ideas, just as we do with our clients.

Our name? It's Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.


• 25 days annual leave, plus usual Bank Holidays


• Health Insurance


• Workplace pension scheme


• Death in service scheme


• Cycle to work scheme


• Regular social events



• On completion of 6 months' probation period


Our Principles

We are a people-first brand experience agency with a set of core principles that guide our every action by measuring:

A win for the client
Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter.

A win for the company
We believe in long-term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we're always ahead of the curve, offering you the best in brand experiences.

A win for the team
Our team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver.

A win for you
Whether you're engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We're dedicated to providing our employees with an enriching workplace that supports their growth and well-being. For our clients, a win means achieving your objectives and making your brand shine.

A win for the planet
We are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco-friendly event practices to conscious resource management, we aim to create events that are a win for the environment.