Events Coordinator

You will be based in the Programming and Marketing team but the role will have close ties with Customer Services, Technical and Facilities, and Collections and Engagement. You will be responsible, diligent and take pride in your work, delivering excellent customer service through timely responses to enquiries, punctuality and by working closely with the client to deliver what they need. You are not expected to work at or promote the events you organise but you are the conduit between the client and the necessary delivery teams. You will receive hire enquiries from Warwick District Council, members of the public, private companies, charities, community projects, and tenants of the buildings via email and telephone. You will manage the cloud-based diary, conduct site visits, create quotes, issue contracts and invoices, and ensure everything is in place for events to go smoothly. You will also be expected to provide administrative support to the Programming and Marketing Manager and Supervisor by running financial reports, setting up suppliers and debtors on the council's finance systems and supplying data to teams for monthly KPI reporting. Hybird working - we would expect the Events Coordinator to work in the office at 3-4 days a week.

At least 1 years' experience of organising professional events is essential as well as experience of negotiating the terms of contracts and producing hire quotations and financial settlements. In your application, please include evidence of

• An awareness of health and safety regulations
• An understanding of basic budgets and costings, and sound mathematical skills
• An understanding of the conference and events industry
• Your ability to use ICT, including word processing, email and spreadsheets
• Experience working in the hospitality/events sectors, providing excellent customer service
Please consider this role if you believe your strengths lie in organisation, communication, and administration, and you want to build up experience in the event industry.

Warwick District, is at the heart of Shakespeare's England and comprises the towns of Royal Leamington Spa, Warwick, Kenilworth and Whitnash. The district boasts historic castles and buildings with regency architecture, vibrant town centres hosting a lively calendar of events, as well as beautiful parks and gardens. We enjoy links to the M40, M42, M1 and M6, national rail connection and Birmingham International airport. It is one of the most prosperous regions in the country with low unemployment rates.

Here at Warwick District Council, we pride ourselves on the fact that we offer you a great place to work. We achieve our goals by recruiting and retaining motivated, empowered and flexible staff. We are committed to training and development, and we encourage a healthy work-life balance. We offer the rewards and benefits that make it a great place to work. People like you We offer a wide range of career opportunities at every level of the organisation. From apprenticeships to senior management, permanent to fixed term contracts or part-time working, we have something for everyone. The Arts Section is a department within Warwick District Council that manages the Royal Spa Centre (theatre and cinema), Royal Pump Rooms and Leamington Town Hall. Staff working for the Arts Section are based across these sites. Work is varied and is about meeting artists, producers and the public, collaborating with them, and working out how we can best support each other in our mission to provide 'inspiration and opportunity for all' through the events and initiatives we organise and deliver. We are looking for a full time (37hrs/week) Event Coordinator to manage the internal and external room hire at the Royal Pump Rooms, Town Hall and Royal Spa Centre., Here at Warwick District Council, our vision is to make Warwick District a great place to live, work and visit and we recognise that our employees are the key to achieving that. Working arrangements in most jobs are flexible; flexi-time, full or part time and job sharing is usually available. You can expect generous holiday entitlements, a pension scheme and plenty of opportunities for training and personal development.