Events Officer (Production)

The Events team takes a lead role in planning and delivering the Council's own events such as the annual Godiva Festival, festive events, The Peace Festival, Holocaust Memorial Day and co-ordinating Heritage Open Days. The team also manages public open space in the city centre, as well as assisting other Council Services. We also work collaboratively with third party organisers such as Motofest. We also support colleagues with their events such as Remembrance Sunday and Armed Forces Day and act as a source of expertise within the Council for outdoor events. The Events team also works with third party and community event organisers to facilitate and help them deliver their events such as Pride and the recent Reggae Fever and Caribbean Carnival, we produce guidance on event planning.What is the job role? The Events Production Officer role is an exciting role within the public Events team as part of the Council's Culture, Sport and Events Service. Specifically, this role will report to the Production Manager and be focused on events production for the Council's own events programme, as well as sharing expertise and supporting third party and partnership outdoor public events. The role will be varied, challenging, and rewarding, as we develop a new Events Strategy for the city. As an Events Production Officer you will be a skilled manager, an excellent communicator with demonstrable commitment to public events. You will be part of the team delivering annual flagship events for the city such as The Godiva Festival. Equally you will also be supporting the Events team and wider Culture, Sport, and Events Service events and activities, from our partnership with the City Half Marathon and Motofest, through to supporting third party event organisers hold attractive, safe, functional and sustainable events in spaces across the city., This is a full-time post based in the Council's One Friargate office, 37 hours per week, with a requirement to work flexibly in relation to hours, including unsociable hours, evenings, weekends and occasional overnight stays. As an Events team we plan to work in the office on set days otherwise the role can be hybrid. The role involves attending meetings and events in the Coventry area, with occasional travel within the region and nationally. Event delivery is often outdoors in all weather. If you need help or support to complete your application, please visit our accessibility page to see how we can assist you. Guaranteed Interview Scheme - As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role and identify with one of the below criteria:

• Members of the Armed Forces and veterans
• Are currently in care or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition
  
  We are looking for an experienced events professional, a great communicator. You will be a team player as the role and the events rely on inter-service working with colleagues across the council. Motivated, enthusiastic and digitally literate. You will liaise with the Communications Team to ensure that publicity and marketing materials reflect the event and are consistent with the event objectives. You will take responsibility for specific large scale event operations and whole event end-to-end management from concept to delivery and post event evaluation. You will share your expertise with other colleagues, external organisations and community groups. You will help devise policy and strategy. This role will demand weekend and anti-social hours working but it will be great fun!, Experience of developing, delivering a comprehensive annual program of Council and community events, developing objectives
• Understanding and knowledge of legislation, regulations and health & safety good practise as applied to events, and experience of writing and working with risk assessments and method statements
• experience of writing and contributing to event safety management plans, production schedules, briefing documents and advancing information
• practical knowledge and can-do attitude in devising solutions to deliver event briefs, adapting venues, and a consistent focus on customer experience
• knowledge of the public outdoor event planning processes including evaluating outcomes against the objectives
• Knowledge of event technical and infrastructure requirements, from power, PA and lighting, to toilets, screens, ticketing, accreditation and site planning.
• Experience of delivering events in line with statutory obligations and regulations and best practice guidance in staging public events from Licensing to Traffic Orders and counter terrorism planning.
• Experience of successful management of logistics: Coordinating logistics for events, including event set-up and take-down plans, communications, public information and stakeholder liaison.
• A keen eye for detail when working with contracts with artists and suppliers
• Experience of budgeting, procurement and forecasting
• Ability to work cohesively with and coordinate volunteers and community groups to deliver events and experience of volunteer recruitment.
• Knowledge of sustainability issues in producing events as we strive to become more sustainable in terms of impact and public messaging
This is not an exhaustive list of expectations, roles and responsibilities and as an Events Team all staff will be expected to support reach others work.

In line with our One Coventry Values, we want to ensure that our communities are represented across our workforce. A vital part of this is ensuring we are a truly inclusive organisation that encourages diversity in all respects, including diversity of thinking. We particularly welcome applicants from minority ethnic, LGBT+, disabled and neurodiverse communities to make a real difference to our residents so that equity and respect remains at the heart of everything we do. Our Values are:
• Open and fair: We are fair, open, and transparent.
• Nurture and develop: We help and encourage everyone to be their best and do their best.
• Engage and empower: We talk and listen to others, working together as one.
• Create and innovate: We embrace new ways of working to continuously improve.
• Own and be accountable: We work together to deliver the best services for our residents.
• Value and respect: We put diversity and inclusion at the heart of all we do., Coventry is the ninth biggest city in England and has ambitious plans to grow its economy, profile and quality of life. Culture, sport, and events are at the heart of city life and our growing visitor economy.
We value diverse perspectives and experiences and are striving to create a workplace culture that is inclusive, is accepting of all and is free from discrimination and bias. The Culture, Sport, Events and Destination Service is part of the Council's Regeneration and Economy Directorate. The team supports the development of the culture, creative economy, heritage, sport, events, and visitor economy sectors in the city - through partnerships, strategies, investment, and programmes., Coventry has a proud, innovative and creative spirit that throughout its history has seen communities come together to tackle problems and bring about real social change. We are cutting-edge, challenging, youthful, vibrant and diverse. At Coventry we are committed to excellence in everything we do. With around 5100 staff from a range of different backgrounds, our aim is to recruit and develop talented people who will focus on our customers, take responsibility, work together and find better ways of doing things. To deliver the best services to our residents, we need the best people working for us to make a difference to our communities. If you join us, we will provide a fantastic rewards and benefits package - to find out more please visit https://www.coventry.gov.uk/council-vacancies