Exam Officer

To manage and coordinate all aspects of the examination administration and organisation throughout
the academic year, including:-

• compile and distribute the examination timetable, prepare seating plans for each examination

and liaise with the Site and Maintenance Supervisor about examination venues and seating
plans

• issue students with their individual candidate timetables and information from JCQ, dealing with

all queries and timetable clashes

• receive and check for accuracy despatches of examination papers and related materials from

Examination Boards

• book, prepare, organise and supervise the examinations in accordance with the regulations laid

down by all the examination boards, ensuring candidates are organised and invigilators are in
place

• arrange for the collection and despatch of coursework, oral and practical examinations


• arrange for the despatch of completed examination scripts to send to the appropriate

Examination Board immediately following each exam sitting

• manage centre inspections


• manage the selection and recruitment of invigilators, as necessary and to induct, train and

manage a team of invigilators, acting as lead signatory for invigilator's claim forms and to keep
a record of the individual hours worked

• disseminate examination information on the college website and in the newsletter


• coordinate special arrangements and considerations before the public examinations, liaising

with Learning Support colleagues accordingly, ensuring familiarity with the information provided
by JCQ in the Access Arrangements, Reasonable Adjustments and Special Consideration
Handbook and to ensure Learning Support colleagues have updated information each year

• co-ordinate arrangements for access students during public examinations, making appropriate

rooming, invigilation and seating plans during the examinations

• manage the Controlled Assessment Policy document


• manage the administration of the college's mock examinations, manage the examination results administration and post exam procedures, including receiving

and transferring result files, liaising with the Head of Centre as soon as results are known

• produce and distribute candidate result letters to students, dealing with all queries, where

appropriate

• send for re-marks, script requests, etc, and to disseminate the results of the re-marks


• support the Head of Centre with statistical result analysis


• receive and check GCSE Certificates issued from awarding bodies for collation in preparation

for the Presentation Evening each year

• manage the examinations budget, with responsibility to authorise all examination invoices,

maintaining a spreadsheet of examination expenditure and forecast predicted examination
expenditure each year to keep a record of examination fees each examination period

• attend the Examination Officer Network Meetings, To work with the College and Governing Body to ensure that effective communications are

maintained with particular emphasis on customer care and college ethos

• To work with the College and Governing Body on service development for the future.


• To participate in the performance and development review process, taking personal

responsibility for identification of learning, development and training opportunities in discussion
with line manager

• To comply with individual responsibilities, in accordance with the role, for health & safety in the

workplace

• Ensure that all duties and services provided are in accordance with the School's Equal

Opportunities Policy

• The Governing Body is committed to safeguarding and promoting the welfare of children and

young people and expects all staff and volunteers to share in this commitment


• have exceptional administrative skills an eye for detail and a commitment completing each

task right first time

• work well under pressure


• be able to manage a team of people


• be a strong team player who forms excellent relationships with staff


• be willing to support the strong Catholic ethos of our college


We can offer you:

• a warm and welcoming college with excellent links to parish communities


• enthusiastic and well-behaved students who are eager to learn


• supportive, hardworking staff, governors and parents


• opportunities to further your professional development, Relevant degree or equivalent years experience.


Experience of SIMS, Word, Excel, Nova T6, Access, Desktop
• 
  Publishing
  
  Clear understanding of school examination systems
• 
  
  General understanding of the operation of a school
• 
  
  Detailed knowledge of school policies and procedures
• 
  
  Excellent literacy skills
• 
  
  Excellent numeracy skills
• 
  
  Experience of line managing a team of staff
• 
  
  
  Communication
  
  Ability to write detailed, complex reports, letters etc
• 
  
  Ability to exchange complex and sensitive information clearly
• 
  
  Seeks to overcome communication barriers with children and
• 
  adults
  
  Ability to consult effectively to achieve best outcomes
• 
  
  
  Working with children
  
  Excellent understanding and implementation of school behaviour
• 
  management policy
  
  Understand and support the differences in children and adults in
• 
  relation to ICT actively suggest ways of improvements
  
  Excellent understanding and working knowledge of the school
• 
  curriculum and the importance of ICT and it's application
  
  Excellent understanding of how ICT contributes to child
• 
  development
  
  Understand and promote the value of emotional and physical
• 
  wellbeing in adults and children
  
  Take responsibility for own wellbeing
• , Ability to establish effective relationships with those working in

and with school

Ability to establish rapport and respectful and trusting
• 
  relationships
  
  Ability to build open and honest relationships
  
  Work effectively as part of a team
• 
  
  Ability to work independently
  
  Contribute to the development and implementation of effective
• 
  systems to share and safeguard information
  
  
  Responsibilities
  
  Ability to be proactive and initiate action
• 
  
  Able to manage and support the work of others
• 
  
  Ability to plan and manage own time effectively
• 
  
  Able to resolve complex problems independently and be creative
• 
  with information
  
  
  General
  
  Demonstrate commitment to treating all people fairly
• 
  
  Thorough knowledge of Health and Safety legislation
• 
  
  Understand and comply with children protection procedures
• 
  
  Understand and comply with procedures and legislation relating
• 
  to confidentiality
  
  Demonstrate a clear commitment to develop and learn in the role
• 
  
  Ability to effectively evaluate own performance
• 
  
  St Benedict's Catholic College is a highly respected and oversubscribed Roman Catholic 11-16 college

serving Christian families throughout north-east Essex, we strive to promote the values of our Christian
faith throughout our daily life.

Our 2023 Ofsted inspection found that we continue to be a good school, that we are a welcoming
school with a strong ethos of caring for pupils and promoting academic achievement. We are
recognised for many strengths of our college - as well as noting how well-behaved, confident and
happy our young people are.

Student attainment at GCSE in the core subjects of English and mathematics, and in science and
humanities subjects, is well above average. St Benedict's is a great place to be and I'm delighted that
you are interested in applying to be part of our team.

As our mission statement says, we are proud to be an inclusive community where spiritual, emotional
and academic growth are nurtured. We believe in putting learning first.

Our facilities are excellent and we have a rich variety of extra-curricular opportunities that underpin our
academic success. The college is set in pleasant, spacious grounds which include hard play areas,
playing fields and tennis courts. We have a well-equipped sports hall and fitness suite. Our chapel is
used regularly by students and staff for worship, prayer and quiet reflection.

St Benedict's students develop into happy, confident and self-aware young adults. There are many
opportunities for them to thrive and shine, through high quality teaching and numerous clubs and
activities.

There is a growing arts scene in the town, with two
highly acclaimed local theatres and the renowned
Firstsite and Minories Galleries hosting significant
art exhibitions and installations.


The town also benefits from a wide range of
excellent schools and colleges as well as being the
home of Essex University's main campus.


Colchester also benefits from superb transport links,
including excellent road links, direct rail lines going into
London (which is less than an hour away), and easy
access to London Stansted and London Southend
Airports which fly to a growing number of destinations
throughout Europe.