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Exams Officer

Woolmer Hill School

Exams Officer

£52000

Woolmer Hill School, Haslemere, Surrey

Part time
Temporary
Onsite working

Posted 1 week ago, 12 Sep | Get your application in now before you're too late!

Closing date: Closing date not specified

job Ref: 24faab62b7f141c48494af9ca0c1a50c

Woolmer Hill School

Full Job Description

To be responsible for managing the effective and efficient management and administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies ) and/or awarding body rules for exams administration in a consistent and secure fashion, thereby helping to maintain the integrity and security of the assessment process

To be responsible for managing the effective and efficient management and administration of internal examinations including the production of timetables and administering the exams in accordance with external regulations

To provide support, advice and guidance to the head of centre/senior leadership team in ensuring that the centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times

To act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments

To closely liaise with key stakeholders (external and internal) to ensure exams administration processes are strictly followed

To understand JCQ and awarding body key dates and deadlines and have in place robust procedures to ensure these are met

To ensure examinations are conducted in accordance with the regulations

Through taking an ethical approach and working proactively to avoid malpractice among students and staff, supports the head of centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place

Maintain and develop systems to manage and coordinate all aspects of the exams administration process

Research and understand qualifications and how they are assessed

Identify and access relevant support available from external stakeholders (Awarding bodies/JCQ/Network group/National Association of Examinations Officers/The Exams Office, etc.)

Comply with JCQ and awarding body regulations, guidance and instructions and keep abreast of developments/changes/updates

Effectively use JCQ and awarding body online tools where required (e.g. the Centre Admin Portal (CAP), secure extranet sites)

Ensure familiarity with the centre's Management Information System (MIS), Arbor

Oversee (as the main administrator) and manage appropriate access rights for relevant internal stakeholders using JCQ and awarding body online tools

Manage own time effectively to ensure key tasks are undertaken and external key dates and deadlines are met (achieved by creating and working to an annual exams plan)

Communicate clear internal deadlines and processes for gathering/sharing exam-related information from/with relevant internal stakeholders

Brief candidates/staff/parents/carers on examination regulations and requirements

Create budgetary requisitions for annual examination entries

Actively support the head of centre in co-operating with the JCQ Centre Inspection Service, an awarding body or a regulatory authority when subject to an inspection, an investigation or an unannounced visit

Annually confirm the information required by the National Centre Number Register (as administered by OCR on behalf of the JCQ) and informs of any changes to centre status

Manage arrangements to receive, check and store confidential question papers and examination material safely and securely at all times and for as long as required in accordance with the regulations

Support the head of centre in managing potential conflicts of interest by informing the awarding bodies to timescale for each examination series and recording the measures taken to mitigate any potential risk to the integrity of the qualifications affected

Contribute to the creation/review/update of exam-related policies/procedures as required by the regulations and accurately reflect working practices in the centre

Support the Special Educational Needs Coordinator (SENCo) (or equivalent role) in implementing examination access arrangements and reasonable adjustments for eligible candidates (processing approval applications and requesting modified papers by the published deadlines)

Observe the awarding body's terms and conditions for the entry and withdrawal of candidates for their examinations/assessments

Register or enter candidates for an examination or assessment in accordance with the awarding body's published procedures for that qualification

Submit registrations, examination entries and certification claims by the deadline(s)

Implement processes and liaise with relevant internal stakeholders to gather correct entry information to internal deadlines implementing strategies to avoid late (or other penalty) fees

Maintain required identifiers for each candidate entered for an examination/assessment and enter candidates who are on roll at the centre as internal candidates

Verify the identity of all students that are entered for examinations/assessments

Effectively use internal and external IT systems to submit and manage awarding body registration and entry data

Liaise with the Finance Department to ensure fees are paid as instructed and at the time specified by the awarding bodies

Submit any applications for transferred candidate arrangements in accordance with the JCQ/awarding body requirements

Liaise with relevant internal stakeholders to ensure final entries that have been submitted to an awarding body are regularly monitored, submitting timely changes (amendments/withdrawals) to ensure candidates take the correct papers at the correct time and enabling awarding bodies' to deliver accurate results to the centre

Recruit, train, update and manage a team of invigilators

Manage the arrangements for the timetabling, rooming, seating, resourcing and invigilation of examinations in accordance with the regulations

Effectively resolve exam timetable clashes and manage overnight supervision arrangements (where arrangements may be required as a last resort once all other options have been exhausted) in accordance with the regulations

Ensure all candidates are notified of their examination entries and the dates and times of their examinations/assessments in accordance with the regulations

Ensure all candidates are aware of the JCQ and awarding body information and regulations regarding the conduct of their examinations/assessments prior to these taking place

Inform the JCQ Centre Inspection Service where it is intended that a timetabled examination for any candidate(s) will be conducted at an alternative site

Confirm relevant internal stakeholders to complete administrative tasks associated with centre assessed work in an accurate and timely manner in accordance with the requirements of awarding bodies and moderators

Support the Special Educational Needs Coordinator (SENCo) (or equivalent role) in implementing examination access arrangements or reasonable adjustments for eligible candidates (appropriate arrangements for rooming, resourcing, facilitation, invigilation etc.)

Effectively manage arrangements for the secure storage and dispatch of examination scripts for marking

WA7 19-25 Actual £21,212 - £24,364