Executive Assistant

We are looking for an Executive Assistant to join our team as a proactive assistant to the CEO and CCO with exceptional organisation and communication skills, managing projects and tasks efficiently and effectively.

As a small but growing business, you will get exposure to so much more than some other organisations. Not only will you develop in a varied business support position, but you will support the business on our sustainability and environmental policy in line with regulations and support us on our B -Corp certification and impact goals.

This role is hybrid, with the view of coming into the Bicester or Barnsley office 2 -3 days per week.

There is the potential to negotiate flexible or part time working options.

Main Responsibilities:

• Calendar management for the CEO and CCO proactively optimising the use of their time. Pushing back on and rescheduling meetings where appropriate.


• Planning and delivering any travel or logistics required for the CEO and CCO.


• Ensuring meetings have a clear agenda and purpose. Pulling together agenda points from key stakeholders and sharing where required.


• Taking minutes and actions for key meetings.


• Project managing actions from leadership meetings to ensure completion in a timely manner using Monday.com


• Preparing Powerpoint presentations as required.


• Managing the CEO's inbox to ensure urgent or important communications are dealt with.


• Sales admin support for the CCO, raising simple estimates and updating our CRM.


• Managing adhoc events, project and office tasks as required., 25 Days Holiday + Bank Holidays (pro rata)


• 2 Family Days


• Birthday off


• Free use of Webmart Oxygen Farm (just pay cleaning fee)


• Free access to external helpline for confidential mental health and wellbeing support (also covering topics such as financial and legal advice) for you and anyone in household who is 16 or over.


• £500 available for counselling services or other mental health support.


• Subsidised gym membership.


• Hero of the Month (HOTM) award scheme.


• Volunteering day and £250 charity donation.


• Companywide target driven wheel spins (charity and prize money).


• Entry into our BFOA scheme- Bonus for Outstanding Achievement.


• Workplace pension.
  
  Proactive project manager with ability to coordinate multiple projects and plan ahead


• Exceptional organisational skills


• Meticulous attention to detail


• Flexible team player


• Ability to maintain confidentiality of information


• Experienced in the use of Powerpoint and Monday.com preferred


• Experience as a PA or EA preferred
  
  At Webmart, we are a passionate team on a mission to drive positive change in the marketing industry. Our focus is helping businesses adopt sustainable marketing practices that benefit both people and the planet.


We believe in innovation and collaboration. By working closely with partners, we strive to reduce the environmental impact of marketing activities. Together with our clients, we create integrated marketing campaigns that prioritise our planet's well-being.

We are change agents, dedicated to doing things differently. We seek individuals who share our passion for creating a more positive, sustainable, equitable, and successful world.

We are here to do good in the world by sharing profits with our staff, reducing our environmental impact through our Oxygen Farm, and supporting charities with over £790,000 donated. As a proud B Corp, we are part of a movement of companies using business as a force for good.

Join us at Webmart and be part of a dynamic community that values purpose, creativity, and growth. Together, let's shape a better future for businesses and the world.