Executive Assistant

As an executive assistant you will provide a range of secretarial, administrative, and organisational support services to the MAG Executive Committee (ExCo). Working closely with the Senior EA you will assist with Board meetings, including preparation and minute-taking.

The role also involves PMO responsibilities such as managing and monitoring projects, and ensuring actions are delivered and completed.

Main responsibilities:

Executive assistance:

As an Executive Assistant, you will play a key role in supporting the MAG Executive Committee with various secretarial, administrative, and organisational tasks.

You will be responsible for organising diaries, travel arrangements, meetings, agendas, and minutes, as well as managing and monitoring projects and actions. You will also handle incoming and outgoing communication, including mail, phone calls, emails, and customer complaints, ensuring that all enquiries are dealt with promptly and professionally.

You will provide hospitality for visitors, process expenses, and provide light touch IT support. Additionally, you will work to support other office locations across the Group with direction and guidance on MAG policy and process.

PMO:

You will oversee projects within the Group, making sure they adhere to time, budget, and quality criteria. You will develop and revise project plans, schedules, and reports, and communicate them with stakeholders.

You will also organise project meetings, document, and track action items, and watch project performance and risks. You will maintain an action tracker for all tasks and projects and report to the ExCo member frequently. You will also make sure that all project documents are up-to-date and available.

This role requires you to have outstanding organisational skills and high-level IT and technical skills, particularly in MS Teams, Outlook, Word and PowerPoint.

You will be able to demonstrate your ability to cope well with urgent and multiple deadlines and adjust to a rapid and changing work environment. You will also have excellent attention to detail and prioritise your tasks efficiently, as well as being a proactive and motivated person who can interact and persuade stakeholders at all levels.

This role requires you to handle sensitive information. As a result, you must maintain confidentiality at all times.

Why MAG?

At MAG we provide the airport facilities and travel services that people need to connect with the world. As the largest UK owned airport operator, we serve over 60 million passengers a year from Manchester, London Stansted, and East Midlands Airports. With over 270 destinations across the globe, our businesses not only bring people together but also support the prosperity of the regions in which we operate.

Sustainability is one of our core values, and it shapes everything we do. We're committed to protecting the environment and supporting our local communities. Our programmes include airport and airline decarbonisation, comprehensive education, skills and employment support and community engagement initiatives including volunteering opportunities., At MAG we believe in the importance of diversity & inclusion for all. We are committed to creating a workforce that is reflective of our society. As such we welcome applications from candidates from all backgrounds.
We're also committed to well-being with a focus on mental health and supporting colleagues from underrepresented groups through our Colleague Resource Groups.
As a Disability Confident employer we are committed to creating an environment where candidates and employees can perform at their optimum. Please let us know if we can provide you with any reasonable adjustments to aid your application or interview process.
You can contact the team by emailing HR.Recruitment@MAGAirports.com
Our Colleague Resource Groups include: Women's Network, Embrace - Race & Ethnicity Group, Fly With Pride (LGBTQIA+), Mental Health, Parent & Carers, Disabilities including neurodiversity

At MAG, we recognise creating a first-class journey for our customers starts by creating a first-class career journey for our colleagues and we are committed to building inclusive environments in which our people can thrive. You'll also have access to some great benefits including:

• Flexible and generous company pension plan with various company contribution options (up to 10%) that you can change to suit your personal needs


• 24 days holiday plus bank holiday


• Free parking


• Subsidised public transport


• Huge range of company discounts


• Free Virtual GP service, available 24 hours a day, 7 days a week


• Care Concierge service


• Two volunteering days per year