Executive Assistant

£16667

Grace Foundation, Hasluck's Green, Solihull

Part time
Temporary
Onsite working

Posted 2 weeks ago, 16 Oct | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 20a22dfef98643c4b0a31ae97c3883f5

Grace Foundation

Full Job Description

The Executive Assistant will work as part of our Cross Academy Support Team to help deliver our vision to positively impact thousands of young people & their families through holistic education. They will provide operational support, administration & office duties to ensure the effective implementation of Grace Foundation aims.,

To assist with the planning, scheduling, and coordination of Cross-Academy events and meetings
To assist with diary management, expenses, and travel for the Senior Leadership Team
To assist with digital communications, team briefings, website & marketing requirements
Plan, create, post and review weekly social media content
To provide administrative support for the Cross Academy Support Team, reporting to the Business Operations Manager
To assist with finances such as expenses and purchase requests
To fulfil general office duties such as handling & filtering inbound & outbound communication, replenishing resources & photocopying
To assist with the HR process for recruitment of new staff including safeguarding requirements
To manage and keep up to date the online Ethos Tool Kit on behalf of the Ethos Team ensuring content is up to date and ready to use (using WordPress)
To format lessons, workshops, and resources according to design templates
To assist with the collation of measured impact and reports
To take minutes & action points in meetings with follow up communication as required
To ensure relevant policies & procedures such as GDPR are up to date
Any other reasonable duties as directed by the line management

Relevant Qualifications & experience working within an operational & administration setting
Knowledge & experience of working within an education setting preferable
Experience managing & coordinating volunteers preferable
Must have a clear understanding of our Christian ethos and be able to articulate how Christian values can positively impact students' lives
Current DBS
Must have own transport, a clean driving license & be willing to travel
Excellent organizational skills, ability to multi-task & manage volunteers
Excellent written & oral communication skills
Excellent interpersonal skills
A willingness to work as part of a team & a consistent can-do enthusiastic attitude
Ability to determine strategic processes, filter information & assess priorities to in order to make effective decisions
Attention to detail & ability to meet deadlines
Confident & able to work on their own initiative & with limited supervision
Proficiency with IT applications (Outlook, Word, Excel & PowerPoint) & social media.
Ability to exercise discretion in dealing with confidential or sensitive matters
A familiarity with, and an ability to perform in accordance with, the mission, vision and values of Grace Foundation and its Christian ethos