Executive Assistant

The Executive Assistant post is a pivotal internal and external facing role, providing all necessary administrative support to the executive directors.

The post holder will provide high level, confidential administrative support, on a wide range of matters as set out below. The post-holder will ensure that the interests of the Trust are represented in a professional manner, and is a suitable ambassador at all times.

The post holder will support the Chief People Officer specifically and other executive directors as required as part of the Corporate and Executive Assistant Team., The Executive Assistant will provide high quality administrative support to the Chief Officer and other executive directors as required. The post holder will manage the Chief Officer's appointments, scheduling of meetings, and organisation of events.

Responsibilities include handling correspondence (email and written), drafting responses, diary management and maintaining confidentiality of sensitive information.

The post holder will prepare meeting documentation, take minutes, and monitor the progress of action items.

They will prioritise a varied workload, coordinate internal and external meetings, and ensure efficient communication within the office and across relevant teams. Additionally, the role involves supporting People and HR-related tasks as required.

A proactive approach and effective organisational skills are essential for delivering high-quality administrative support in a busy executive office.

Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites--Chelsea and Westminster Hospital and West Middlesex University Hospital--along with award-winning clinics across North West London.

Our nearly 7,500 staff care for a diverse population of 1.5 million, providing full clinical services, including maternity, A&E, and children's services, plus specialist HIV and sexual health clinics. The Care Quality Commission rates us 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use.

We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and Westminster and an £80m Ambulatory Diagnostic Centre at West Middlesex.

We welcome applications for flexible working arrangements, accommodating requests where possible to support our staff and patient needs.

The Trust is committed to equality and welcomes applications from all, regardless of background. Adjustments can be made for disabled candidates. Early application is advised as vacancies may close once sufficient applications are received. If you haven't heard from us within three weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probationary period.