Executive Assistant

The Executive Assistant will provide administrative support to assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize and be proactive in anticipating the business needs of the assigned senior executives. The Executive Assistant must possess superb time management skills, excellent verbal and written communication skills, a productive approach toward work, and a strong sense of urgency.,

• Provide administrative support with high degree of initiative, confidentiality and professional demeanor. Maintain poise to project a professional image with diplomacy and creativity in work strategies.
• Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.
• Provide business travel support, monitoring travel schedules and provide back up plans as needed.
• Expense reporting - T&E preparation and submission
• Input weekly timesheets and maintain up to date status on department timesheets and vacation calendars.
• Coordinate meetings and events.
• Maintain confidential files and records using judgment and discretion.
• Handle internal and external correspondence; create reports and presentations, as necessary.
• Seek out opportunities to evaluate existing processes and make improvements when necessary.
• Build effective, professional relationships with co-workers, clients and business partners.
• Perform duties and projects as assigned by senior executives.
  
  3-5+ years of experience in administrative role supporting executive level employees
• Proficient with Microsoft Office (Excel, Word, PPT and Outlook) - required
• Excellent communication skills
• Ability to multi-task and prioritize; demonstrated agility and flexibility
• Strong organisational and project management skills
• Attention to detail and accuracy
• Excellent judgment, problem solving and decision making ability
• Excellent relationship building skills
• Ability to handle sensitive and confidential information with integrity
• Passion and enthusiasm for the position and the organisation
• Bachelor's degree or equivalent experiencE
  
  Publicis Groupe is one of the world's largest communications holding companies, present in over 110 countries and employing about 100,000 professionals.. The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation.
HELPING OUR CLIENTS UNLOCK GROWTH IN THE PLATFORM WORLD Our clients compete in the platform world, a horizontal marketplace between creators and consumers, between speakers and listeners, between buyers and sellers. To thrive in the platform world, companies must continue to innovate their products and business models. Four imperatives (1. Real Identity, 2. Dynamic, Diverse and Disruptive Creativity 3., Smart Media and 4. Direct Relationships) via our suite of world-class agencies, are necessary for modern brands to win in the platform world. At Publicis Groupe, we've invested in capabilities across these four imperatives our clients need to unlock growth. As the only one who can architect, build and orchestrate end to end solutions, not only do we have a proven record of building bespoke models for clients and leading expertise across all major industry categories, we are able to offer our talents more opportunities to grow and benefit from a richer learning experience. We call this Power of One. Powered by a 100,000-strong network via Marcel, our AI-based platform, we are also able to provide our clients and talents instant access to resource, knowledge for any need, any time, in any market. THE SPIRIT OF VIVA LA DIFFERENCE Viva La Difference is deeply rooted in everything we do. It has always been in our DNA. From the birth of Publicis, 94 years ago, when Marcel Bleustein-Blanchet, our founder, invented French advertising. Viva La Difference expresses how we value and respect each individual and recognize what makes us distinctive. This is the charge that inspires our teams to celebrate the differences in identity, background, culture, and experience of all of us. It is how we behave with each other and our clients, and it is deeply rooted throughout our work, to elevate and bring to life our differences throughout the platform world.., Publicis Groupe, known for its world-renowned creativity, best in class technology and data assets, and digital and consulting expertise, is one of the world's largest communications groups. With 103,000 staff in over 100 countries, the Groupe has capabilities in Creative, Media, Digital Business Transformation and Production. In 2014, Publicis acquired Sapient, which hailed the start of a profound transformation. The 2019 acquisition of Epsilon bolstered this transformation by driving our data-led offering to new heights. Our country-led model, known as the "Power of One", gathers all the Groupe's capabilities under one roof, putting clients at the core of the organisation. It is with the "Power of One" mantra at its heart that our global teams operate., PUBLICIS PRODUCTION As Publicis Groupe's production platform, we connect 4,500 specialist talents across 50 locations worldwide. We are fully dedicated to our PXP and Prodigious brands, as well as specialist production agency, Boomerang, the high-end post-production company, Harbor, and our language specialists, translate plus. In today's production world, people imagine an aimless flow of content powering through multiple consumer channels. Clients are confronted by less budget, more waste, and the revolution of AI and Automation, leading to confusion and inability to adapt at pace. This leaves them asking - what is the right direction forward? At Publicis Production, we have redefined the narrative. Remodelling from cost-driven to value-based, we champion the latest technologies with data availability, maximizing both hero and halo content to empower clients with the right direction. A unique combination of relevance, creativity, and precision, to better connect brands with consumers and optimize business growth., Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.