Executive Assistant

This is an exciting opportunity to join the COO Business Support team, supporting Deputy Directors within the COO directorate. This role requires someone with a collaborative, constructive and positive attitude who will be able to work effectively with colleagues in COO and across the wider department. This is a varied role in a fast-paced environment and will require someone who is flexible, organised, and motivated. The role involves managing competing priorities, processing information quickly from emails and liaising effectively with a range of GPA's stakeholders. The role also provides the opportunity to develop and be involved in key projects and change initiatives across the COO Directorate. Please note that travel to Birmingham (our HQ) and London will be required as part of the role requirements. Key Responsibilities As an Executive Administrative Assistant, your responsibilities will typically include providing support to Deputy Directors within COO, the team, clients and your wider GPA colleagues. Responsibilities include but are not limited to

• Effective time management to support the Deputy Directors to facilitate their day-to-day needs by providing high-quality proactive support. Also ensuring that the teams engagement meetings are effectively administered, organising logistics and ensuring materials are commissioned, produced and provided to support meetings/events.
• Deliver a full diary service to the Deputy Director ensuring it is co-ordinated and well managed. In doing so, prioritise and make decisions around the schedules, resolving queries and acting as a first point of contact, and identify complex issues for the Deputy Directors attention.
• Professional administration support for the Deputy Directors including managing the flow of work, maintaining trackers, creating and managing purchase orders and reviewing and prioritising incoming correspondence and actioning tasks and requests.
• Driving and coordinating activities on behalf of the Deputy Director by effectively motivating and influencing others to ensure their priorities are understood and acted upon. This will include understanding governance, risk and data requirements ensuring time is planned for the Deputy Director to review submissions.
• Anticipating future business needs to enable the Deputy Director and their Senior Leadership Team to operate effectively and efficiently, analysing business issues/problems and either implementing or recommending solutions.
• Co-ordinating commissions from COO Senior Leadership Team that will feed into larger returns ensuring commissioned material is received on time and is of acceptable quality. Identifying requirements, sources and gaps, minimising the direct impact on delivery teams.
  
  Disability Confident
About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government's office estate. We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team. Representing the best covenant in the UK - His Majesty's Government - we are leading transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern, cost-effective real estate service solutions. Innovation and progress are at the heart of our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. And we're dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service. Our strong emphasis on Equity, Diversity, and Inclusion (EDI) is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces. Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction. The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do. To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.