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Executive Assistant

linkedin, City of Westminster

Executive Assistant

Salary Not Specified

linkedin, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted 3 days ago, 4 Jan | Get your application in today.

Closing date: Closing date not specified

job Ref: 6b8d46c5ddc04d2198d4c3fb49e02382

Full Job Description

  • Be a motivated self-starter who works independently, effectively problem solves and prioritises work and anticipates the needs of the executives.
  • Handle requests and queries appropriately
  • Oversee all aspects of diary management: proactively managing schedules, actioning requests for meetings and mitigating diary clashes, ensuring that bookings are achievable in terms of workload and time constraints.
  • Co-ordinate domestic and international travel management in line with corporate policies.
  • Meeting management (take minutes, follow-up on actions etc).
  • Event management - organise meetings and special events, including all hands, offsites and team events.
  • Prepare presentations, briefs and other supporting docs as required
  • Full expense management (collation, preparation and submission of expenses)
  • Procurement (Manage PO's, set-up new vendors etc.)
  • Build strong and effective working relationships within the organisation and other cross-functional partners.
  • Work closely together with the Global and EMEA & LATAM Admin teams
  • Travel required
  • Support special projects on a regular basis

    LinkedIn is currently seeking a highly motivated Executive Assistant. The successful candidate will be responsible for supporting two leaders in our Marketing Solutions business: Senior Director of Global Marketing, and Senior Director of Sales, EMEA Growth Markets.
    • The role requires excellent organizational and multi-tasking skills, proactivity and an ability to prioritize and work to deadlines. A professional and team-oriented approach combined with strong written and verbal communications skills is essential. The ideal candidate will be able to maintain strict confidentiality and bring a blend professionalism, passion and flexibility to the role. This role will be based in our London office.,
  • 5 + years of proven experience as an executive administrative assistant, senior administrative assistant or in other senior secretarial position
  • 5 + years of proven experience in an international working environment, supporting multiple individuals/teams (international + remotely)
  • Fluency in both verbal and written English, Excellent cross-level communication and interpersonal skills
  • Excellent knowledge of MS Office (Office365, OneDrive, Outlook, Word, Excel, PowerPoint) and good knowledge of GoogleDrive
  • Full comprehension of office management systems and procedures
  • Up-to-date with advancements in office gadgets and applications
  • Highly flexible and able to work and grow with the company and the office
  • Exemplary planning and time management skills
  • Ability to multitask, prioritise daily workload, and willing to be flexible with occasionally varied and additional duties
  • Being mindful of working with different cultures and time zones (from Asia/Pacific to Europe and the US) when setting up meetings and events
  • Discretion and confidentiality
  • Professional credibility
  • Attention to detail
  • Ability to work both as a team member and on own initiative (able to make decisions on behalf of Seniors/team)
  • Self-motivating and willing to learn
  • Positive, friendly, approachable attitude to everyone.
    • Suggested Skills
  • Excellent communication
  • Multi tasking
  • Organisational

    LinkedIn is the world's largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We're also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that's built on trust, care, inclusion, and fun - where everyone can succeed.
    • Join us to transform the way the world works.

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