Executive assistant - Apprentice

We will provide the on the job support to enable you to undertake a Level 2 Apprenticeship in Business Administration In this role, you will work as part of an exciting, forward thinking team and also undertake a Business Administrator Level 3 Apprenticeship. An Apprenticeship provides work-based, on the job training and development. The training is fully funded so it doesn't cost you anything - you'll earn whilst you learn. They provide you with the skills, knowledge and behaviours you need to be fully effective in a designated role. We want you to get the most out of your Apprenticeship. To help you manage your learning we'll give you, over the duration of the Apprenticeship, a minimum of 20% of your paid working hours to focus on skills development. This means you won't be asked to study in your own time. However, both the role and the Apprenticeship are very demanding and you'll need to work hard. You will be assessed throughout and at the end of your Apprenticeship by submitting coursework, undertaking exams and presenting your work to others. There is plenty of support, you'll be part of a larger apprentice community and where possible we'll get you involved in 'apprenticeship related' activities, so you'll get to know people outside of your own team or Department.,

• Providing full support to the Director with responsibility for full management of their diary.
• Maintaining an overview of the Directors diary, having an understanding of the purpose of, background to and priority of each meeting
• Booking all travel and accommodation, and processing of expenses
• Working with the Business Manager to ensure urgent issues are picked up, understood and managed until conclusion
• Meeting and greeting visitors
• Providing support in meetings by taking minutes/actions, and taking these forward as necessary and until conclusion
• Ensuring papers are thorough and are available well in advance with any important points highlighted
• Liaising effectively with other senior manager's private offices, both internally and externally, building good working relationships.
• Ensure the Director team mailboxes are regularly checked and are in order with appropriate flagging, categories and emails filed correctly.
• Handling ad hoc projects and being highly flexible to the business needs.
• The post holder will be required to follow relevant government functional standards and other related requirements and guidance., We'll assess you against these behaviours during the selection process:
• Changing and Improving
• Making Effective Decisions
• Working Together, UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  Not hold or be working towards a similar level or higher level qualification to the apprenticeship UNLESS this is in a significantly different subject/business area, except, please note that if you do have a degree then you will not be eligible to apply as this apprenticeship is specifically designed to offer opportunities to non-graduates. You may instead be interested in visiting, https://www.faststream.gov.uk/ to hear more about opportunities for graduates in the civil service.
• Be aged 16 or over (there is no upper age limit).
• Have the permanent right to work in the UK and have been ordinarily resident in the UK/EU/EA for 3 consecutive years before starting the apprenticeship.
• Have left full-time education by the time the apprenticeship starts and not be in receipt of funding for other learning programmes (including another apprenticeship)
• 5 GCSEs at grade C or above or equivalent in Maths and English. If you don't have these then you will be required to undertake functional skills training in these areas as part of the apprenticeship.
• If you do not already have English and Maths qualifications at GCSE grade C and above but achieve Level 1 UKSB testing as part of the application process, you must be able to commit to further learning throughout your apprenticeship. You must be at Level 2 by the end point assessment., Confident communicator with good written and verbal communication skills
• Excellent organisational skills
• Ability to prioritise workloads
• Calm and under pressure
Desirable criteria
• administrative experience
  
  CCS is a flexible business with a smarter working model where our colleagues benefit from a mix of home and office working. Successful candidates are expected to work from one of the office locations listed. Our current office attendance approach requires a minimum of 26 days per quarter (approx 2 days per week, which may be subject to change) in CCS office locations or off site meetings with suppliers, customers, partners, networking / industry events. This is pro rata for those who work part time. Our smarter working principles mean that our people have the advantage of both office and offsite based collaboration and learning, as well as working from home. This way of working allows us to honour our commitment to being a responsible business, offer flexibility and better work life balance as well as ensuring we deliver our business with confidence and in accordance with our CCS values.
  
  Alongside your salary of £27,252, Crown Commercial Service contributes £7,894 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
What we will offer you:
• Competitive salary
• Generous pension scheme
• A discretionary non-contractual performance related bonus
• Working remotely in addition to working in advertised office location
• Flexi time scheme (available for B1-B6)
• Minimum 25 days annual leave to a maximum service related 30 days excluding bank holidays
Explore fully how we will reward your work. Want to make a difference? Find out more about the rewarding work that we do in our candidate pack. The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy., Please note: Applicants can make use of artificial intelligence but the information presented at application must be factual. A reserve list may be held for up to 6 months, which the Civil Service may use to fill future suitably similar vacancies across government for candidates who are considered appointable following interview. Feedback will only be provided if you attend an interview or assessment.Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.