Executive Assistant & Business Support Manager

An exciting opportunity has arisen for an Executive Assistant/ Directorate Business Support Manager to join Public Health Wales working within the Operations and Finance Directorate.
The role of Executive Assistant to Deputy Chief Executive/ Directorate Business Support Manager is a key role within the national public health organisation and provides an opportunity for the individual to be a part of an essential area of Public Health Wales. The purpose of the job is to provide excellent and comprehensive executive and administrative support to the Deputy Chief Executive and Deputy Director of Operations and Finance and provide business support to the Governance and Business Manager of Operations and Finance This role includes , providing operational and business management support to the five divisions of the Operations and Finance Directorate. The post holder will assist in the coordination, development and implementation of key business administrative processes and tasks for the Directorate. If you are a highly motivated, experienced, and organised individual who wants to help make a difference or someone who would like an opportunity to develop their skills,
then we are keen to hear from you.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Interviews will be held on 16-December-2024, To be considered for this role we are looking for an individual with experience of providing excellent executive assistant support alongside skills in business management, you will need to be able to demonstrate attention to detail and be competent in diary management and in taking minutes.
You will also have excellent personal and interpersonal skills (both verbal and written) and be able to engage with stakeholders at all levels across Wales. You will have the ability to efficiently manage time and competing priorities and report, address and escalate issues in a timely and effective manner.
The post holder will manage meetings including the collation, tracking and dissemination of papers, taking of minutes and management of actions.
The role will include planning and organising complex activities and logistics, providing high level support as required, ensuring that the Deputy Chief Executive and senior managers are provided with appropriate support.

Working for our organisation
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.
In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.