Executive Assistant - Fixed Term Contract

The Executive Support role provides support to our leaders and teams to enable them to be effective in their day-to-day activities and responsibilities. Services include: diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures.,

• Onsite and remote support for up to 3 Group Leaders across the Business in a hybrid working environment, usually 3 days per week in the office, or as often as the role requires
• Standard and complex diary management
• Collation of briefing papers, reports and presentations
• Preparations of Presentations and Papers - Transitioning of content provided by Senior Leaders into visually impactful, accurate and free from typological errors, presentations and papers
• Provision of administrative and organisational support
• Dealing with incoming communication, correspondence on behalf of the Leaders
• Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels;
• Managing the expense processes including raising claims. Supporting procurement processes such as creating POs, setting up suppliers and acting as a delegate on the expense system
• Assisting with the co-ordination of Townhalls, Roadshows and offsite events
• Meeting and greeting visitors at all levels of seniority;
• Arranging complex, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies;
• Ensuring appropriate security measures are in place for travel in high risk areas;
• Standard and some complex diary management;
• Collation of briefing papers, reports and presentations;
• Provision of administrative and organisational support to Executives
• Dealing with incoming communication, correspondence on behalf of the Executives
• Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels;
• Managing the expense processes from raising claims, POs, setting up suppliers and acting as a delegate on the expense system
• Meeting and greeting visitors at all levels of seniority;
• Arranging standard, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies;
• Ensuring appropriate security measures are in place for travel in high risk areas;
• Keeping Executives compliance records updated, with gifts/entertainment etc
  
  Experience of supporting a Senior Executive within Finance highly desirable
• A good understanding of the cadence and responsibilities associated with a FTSE50 listed company
• Experience of performing a similar role in a large scale operations department / function essential
• Total trust and respect, given the confidential and sensitive nature of related activities and programmes
• Degree Educated preferred
• Experience of a financial services company or other Intense or fast-moving environment;
• Polished & professional. Communication & organisational skills are key;
Key Skills
• Ability to build and maintain relationships up to all levels both internally and externally;
• Highly organised and able to prioritise effectively with minimal supervision;
• Excellent communication and influencing skills;
• Resilience, tenacity and tact;
• Able to liaise effectively at all levels of the organisation;
• Able to act as a credible representative for the executive;
• Excellent MS Office and document creation skills; and
• Ability to work independently with minimal supervision;
• Sound literacy and numerical skills;
• Ability to think on feet and to react quickly to problems and solve them; and
• Flexibility, discretion and ability to respect confidentiality at all times;
• Appetite for hard work and dedication to work hours required of the role.
• Calm demeanour and able to function well under pressure;
• Team player with excellence in collaboration across a matrixed environment
  
  LSEG (London Stock Exchange Group) is more than a diversified global financial markets infrastructure and data business. We are dedicated, open-access partners with a dedication to excellence in delivering the services our customers expect from us. With extensive experience, deep knowledge and worldwide presence across financial markets, we enable businesses and economies around the world to fund innovation, manage risk and create jobs. It's how we've contributed to supporting the financial stability and growth of communities and economies globally for more than 300 years. Through a comprehensive suite of trusted financial market infrastructure services - and our open-access model - we provide the flexibility, stability and trust that enable our customers to pursue their ambitions with confidence and clarity.
LSEG is headquartered in the United Kingdom, with significant operations in over 60 countries across EMEA, North America, Latin America and Asia Pacific. We employ 25,000 people globally, more than half located in Asia Pacific. Our people: People are at the heart of what we do and drive the success of our business. Our values of Integrity, Partnership, Excellence and Change shape how we think, how we do things and how we help our people fulfil their potential. We embrace diversity and actively seek to attract individuals with unique backgrounds and perspectives. We break down barriers and encourage teamwork, enabling innovation and rapid development of solutions that make a difference. Our workplace generates an enriching and rewarding experience for our people and customers alike. Our vision is to build an inclusive culture in which everyone feels encouraged to fulfil their potential. We know that real personal growth cannot be achieved by simply climbing a career ladder - which is why we encourage and enable a wealth of avenues and interesting opportunities for everyone to broaden and deepen their skills and expertise. As a global organisation spanning over 60 countries and one rooted in a culture of growth, opportunity, diversity and innovation, LSEG is a place where everyone can grow, develop and fulfil your potential with meaningful careers, LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth. Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions. Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. You will be part of a collaborative and creative culture where we encourage new ideas and are committed to sustainability across our global business. You will experience the critical role we have in helping to re-engineer the financial ecosystem to support and drive sustainable economic growth. Together, we are aiming to achieve this growth by accelerating the just transition to net zero, enabling growth of the green economy and creating inclusive economic opportunity. LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives. We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone's race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it's used for, and how it's obtained, your rights and how to contact us as a data subject. If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.