Executive Assistant to Chief Medical Officer

The post holder will provide high quality Executive Assistant support to the Chief Medical Officer and Deputy Chief Medical Officers, incorporating administrative support to other nominated Board Members and Senior Managers. The post holder will provide cover arrangements to other Executive Assistants when needed and administrative support for specified ICB meetings. The post holder will maintain the Single Point of Contact (SPOC) for incoming e-mails or post for the ICB, under the supervision of the Chief of Staff (COS), and support the administrative requirements for the Health & Care Professional Leadership network., o To provide a comprehensive and wide-ranging Executive Assistant service to the Chief Medical Officer and Deputy Chief Medical Officers.o Extensive diary management the Chief Medical Officer and Deputy Chief Medical Officers, together with coordinating travel arrangements, scheduling meetings, ensuring deadlines are met and that the flow of work is prioritised to deliver targets.o Act as a first point of call for enquiries to the Chief Medical Officer and be responsible for dealing with all correspondence and telephone queries, prioritising, filtering, redirecting and actioning as appropriate, in a sympathetic, effective, timely and confidential manner, making short term adjustments where necessary.o Proactively manage and maintain the diaries of the Chief Medical Officer and Deputy Chief Medical Officers in a proactive manner, using independent judgement to prioritise work schedules in accordance with changing priorities, and liaising and negotiating with all relevant parties in an
efficient and effective manager.o Organise, prepare and co-ordinate attendance at off-site meetings and Conferences including associated hotel accommodation and travel requirements, ensuring these are within budgetary constraints and make accurate judgements in order to minimise disruption of the time of the Chief Medical Officer.

Hybrid - working from home with office-based days in Jenner House, Chippenham and Pierre Simonet Building, Swindon

Working together to empower people to lead their best life' is the one, unified vision for our organisation and all our partners working together across Bath and North East Somerset, Swindon and Wiltshire.

If you are offered employment with us, you will have the opportunity to join a friendly, quality focused and dynamic team that is supportive and cares about your working experience and your wellbeing.

BSW ICB have adopted agile working so this means the successful applicant will predominately be working from home but may be requested to work in any one of the ICB's office bases across BaNES, Swindon and Wiltshire. You will also have a contractual base within the BSW ICB office where your team is based.

Benefits BSW ICB offer include:

NHS Pension Scheme

Generous NHS annual leave entitlements commencing at 27 days per year rising to 33 days per year, pro rata, plus bank holidays

Flexible working

Modern IT equipment and an in-house IT help facility

Colleague wellbeing support through a Staff Support Service and a wealth of wellbeing guidance and offers

Colleague engagement forums and events

Financial wellbeing guidance and benefits (including NHS staff offers, health service discounts, cycle scheme, car lease scheme, money helper service)