Executive Assistant to Chief People Officer

Based at our Headington campus and reporting to the Chief People Officer, the Executive Assistant will be responsible for providing comprehensive, professional, confidential, administrative support. This role will be the first point of contact for the Chief People Officer so tact, discretion and a welcoming, positive attitude are therefore essential.
About the team
The People Directorate provides support to all Facilities and Directorates and is made up of approximately 70 members of staff. The team is based on the Headington Hill campus and provides guidance and expertise on employee relations, pay and benefits, recruitment, equality, diversity and inclusion, and organisational development, among others.
What will I be doing?

• As an Executive Assistant to the Chief People Officer you will:


• Provide comprehensive, professional, confidential, ad administrative support to the Chief People Officer (and, when required, the Registrar and Chief Operating Officer)


• Be responsible for preparing and collating papers and ensuring deadlines are met for major university committees (Board of Governors, People Committee, Senior Academic Promotions Committee, VCG Recruitment Panel etc.)


• Provide support to the Directorate Senior Management Team


• Maintaining electronic diaries. Scheduling and organising meetings with relevant attendees (both internal and external)


• Prioritise and allocate incoming communications, forwarding where necessary, answering letters, emails and preparing draft replies as appropriate


• Support with administrative duties and support tasks as directed by the Chief People Officer, such as long service awards, University pay schemes, welcome events (alongside other post holders)., Based at our Headington campus, you'll experience the vibrant campus atmosphere and benefit from our modern office environment. The campus is one mile from the centre of Oxford and is served by regular public transport. This role will be hybrid and we expect there will be a requirement to be on campus 1-2 days on campus per week.
  
  Full Time, Permanent - Professional Ser, High standard of education qualifications, including excellent written English and good standard of numeracy


• High level of competency in Google applications, Microsoft Office, Word, Excel and PowerPoint


• Demonstrated ability in proof-reading and drafting of documents / presentations, with experience in financial transactions and monitoring budgets


• Demonstrable experience as a senior PA / Executive Assistant supporting a senior post holder


• Experience of working autonomously and handling sensitive corporate information


• A meticulous attention to detail, coupled with an ability to work under pressure in a busy open plan office environment.
  
  Oxford Brookes University is distinctive in nature. We are a modern and forward thinking institution rooted in, and connected to a city with a rich history of culture and learning. We are a globally recognised University focused on providing high-quality teaching, delivering impactful research and an excellent student experience. Our vision is simple: "shape tomorrow through our unique blend of the modern and the traditional, by embracing diversity, seeking out the new and excelling in education and research."

Our people are at the heart of the University - our excellence in teaching, research and knowledge exchange depends on the engagement, capability and wellbeing of our people. We strive to create and encourage an environment where people have the opportunity to develop, progress and thrive.
In acknowledgment of our commitment to gender equality and progression, we proudly hold the Athena SWAN Bronze award, a testament to our unwavering dedication to creating an inclusive and equitable environment for all. Join us at Oxford Brookes University, where every step forward is a leap toward a brighter tomorrow.

As an Oxford Brookes employee, you will enjoy a total of a minimum of 25 days holiday, rising with your service, plus 8 Bank Holidays and additional University concessionary Days (approx 5 per year).
We encourage and support hybrid working where the role allows and ensure that you have the necessary equipment to allow you to work flexibly.
We have an extremely competitive Local Government pension scheme with a 19.2% Employer contribution rate, as well as providing all staff with financial education, a comprehensive employee assistance helpline.
We prioritise the well-being of our employees-both physically and mentally, as well as financially. That's why we provide a diverse and comprehensive benefits package to support our team
In addition, all employees have access to:

• Discounted rates for the University sports & gym facilities


• Brookes on-site Nursery.


• Discounted travel options


• TOTUM card discount scheme


• Relocation scheme (for moves over 30 miles)


• Training and development opportunities


• Connected community - Brookes have a wide variety of staff networks which instill a sense of community offering employees a space for support, guidance and friendship making it a vibrant and inclusive place to work.