Executive Assistant to the Chief People and Transformation Officer

The Executive Assistant's primary role is to be 'right hand person' to the Chief People and Transformation Officer. The individual must be able to understand the importance of prioritising meetings, able to manage workload and administer effective meeting cadence across the senior leadership team and external stakeholders. The Executive Assistant will be required to support the Chief People and Transformation Officer with minute taking at the relevant internal meetings. The role requires a firm understanding of the dynamics of the business and its individual departments, its priorities, people, and strategies. The ideal candidate will have excellent organisational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced, growing environment. Who you will work with

• The Executive Assistant will report into the Chief People and Transformation Officer
• Liaise with the Executive Team, cross functional and global teams.
• Provide support when other EAs are out of the business when requested.
Responsibilities
• Accountable for diary and inbox management, ensuring that the Chief People and Transformation Officers time is managed effectively by understanding daily and weekly priorities and making judgement calls on prioritisation of their appointments to maximise the reach and impact: taking a strategic approach to the use of available meeting hours, managing multiple time zones, and recommending efficiencies in meeting regularity and attendance.
• Prioritise and plan diaries/mailboxes, taking a forward-thinking approach to ensure all pre-read and meeting agenda is received in appropriate time, minutes are circulated, actions are followed-up and incoming requests are prioritised.
• Ensure the production of timely briefings, presentations, and notes to the leadership team from meetings (as appropriate)
• Manage the travel and expenses budget, including planning all international trips with regional teams and annual global team gatherings.
• Managing Team budgets, including raising the necessary POs and liaising with the Global Finance Team to ensure the timely processing of invoices.
• Undertake any other duties or projects within the nature and grade of this position as required, including occasional out of hours working.
• Assisting with external commitments when required
• Facilitating team initiatives such as monthly team meetings, social events, team offsite days and team recognition awards
• Being a key point of contact for the direct teams if they have any queries.
• Collaborate with cross-functional teams to gather input and prepare engaging presentations, ensuring all information is accurately presented. Additionally, manage and administer monthly process to maintain consistent workflow and efficiency.
  
  Previous experience as an Executive Assistant, ideally within the beauty, retail or consulting.
• Excellent people skills and the proven acumen to handle both delicate and complex situations whilst juggling multiple responsibilities.
• Excellent written and oral communication skills
• Demonstrated ability to work in a fast-paced environment and proven ability to manage senior stakeholders.
• Demonstrated experience of dealing with highly confidential information
• Ability to balance long term projects with the urgency of immediate demands.
• Excellent workload prioritisation
• Strong presentation skills, ability to amend documents and the ability to convey complex messages succinctly and convincingly.
• Experience of giving, receiving, and acting upon constructive feedback
• Able to act with integrity
• A high level of emotional intelligence
• Ability to work flexibly, particularly under pressure
• We highly value multilingual skills in our team. Fluent in Spanish would be desirable.
  
  Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.
Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen. Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech - all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions., Working at Charlotte Tilbury Beauty
• Hybrid: Head Office Central London (3/4 days a week office based)
• Charlotte Tilbury Beauty is a dynamic and fun place to work. As a result, the business drivers can change regularly and you will be expected to work at a demanding and efficient pace.
• Whilst the Headquarters for Charlotte Tilbury Beauty are based in London, you would work daily with Charlotte Tilbury teams across the globe in New York, Hong Kong, Singapore, South Korea, Mexico and Shanghai and liaise regularly with Puig SL, in Spain.
  
  Be a part of this values driven, high growth, magical journey with an ultimate vision to empower everyone, everywhere to be the best version of themselves
• We're a hybrid model with flexibility, allowing you to work how best suits you
• 25 days holiday (plus bank holidays) with an additional day to celebrate your birthday
• Inclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey
• Financial security and planning with our pension and life assurance for all
• Wellness and social benefits including Medicash, Employee Assist Programs and regular social connects with colleagues
• Bring your fury friend to work with you on our allocated dog friendly days and spaces
• And not to forget our generous product discount and gifting!
At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process. If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!