Executive Support Administrator

The Executive Support Team Administrator will support as well as provide personal assistance to the Executive Support Team (EST) and, by extension, the Executive Leadership Team (ELT). You will ensure the processes that assist the teams are delivered in a highly efficient, effective, and organised manner. You will also support in-person events such as Anchor Days and Board meetings, often outside of usual working hours with early starts and occasional late finishes.

• Day to day management of the Executive Support inbox.
• Deal with general correspondence (including email) as appropriate.
• Occasional diary management support.
• Assist with the preparation of presentations.
• Have an active role in various projects that the EST manage or support.
• Perform general clerical duties eg, photocopying, e-mailing and filing.
• Set up and maintain paper and electronic filing systems for records, correspondence and other materials.
• Organising itineraries, including flights, other transport and hotel bookings for the ELT.
  
  A degree in a text-based, information-rich subject area, single or joint Honors in History, Law, English, Classics, Philosophy, Politics, Sociology, Modern Languages or Arts related subject.
• Extensive administrative or secretarial experience.
• Computer literate in MS Office package.
• Robust communication skills (verbal and written)
• Excellent planning and organisational ability.
• Highly developed attention to detail.
• Ability to deal with matters of a confidential or sensitive nature
  
  Trinity College London does not hold a job visa sponsorship licence and so is not in a position to sponsor visas in the UK.
All posts are subject to a safer recruitment process, including the disclosure of criminal records and vetting checks. Upon successful appointment into the role, you will be required to complete our vetting procedures as with all Trinity College London employees. This is carried out by a 3rd party supplier and our standard background checks consist of Right to Work in the UK, Identity Check, Employment History check, Financial Probity Check, Highest Academic Qualifications Check and a basic DBS check. Trinity College London will collect and use your personal information for our recruitment process in accordance with our Recruitment Privacy Notice. Trinity College London will hold candidate data on file for no more than six months from application submission. If you want your information to be removed earlier, please contact us directly. If we want to hold your information beyond the six months, we will contact you to get your consent. Our data protection policy can be viewed in full here.

Trinity provides a work environment that is stimulating, inspiring and fair. Our approach to reward values our employees while ensuring each person's contribution makes us great as an organisation. As an employee, you'll enjoy a range of benefits including generous annual leave, private health insurance, pension scheme, regular social events, employee assistance programme, cycle to work scheme, season ticket loan, free access to Trinity examinations and continuous training and development, plus more. Our commitment Trinity is open to all applicants from different backgrounds and we are committed to building a more diverse and inclusive workplace. All applications are dealt with in the strictest of confidence.