Executive Support Team Assistant

We are currently looking for an enthusiastic and highly motivated admin assistant to join our team as the Executive Support Team Assistant.

As the Executive Support Team Assistant, you will support the Executive Assistants (EA's) to ensure that all Chief Officer's and other Board Members needs are met in a timely manner. You will oversee the office upkeep which will include stock orders for both stationery and refreshments, post, answering phone calls to both internal and external people and greeting visitors to the Management Corridor.

The Executive Support Team Assistant will also be responsible for completing the fire safety audits, managing the room bookings system for the Management Corridor, organising refreshments and parking for visitors or in person meetings. You will also be required to support the Executive Support Manager during periods of leave with administrative cover for the Chief Executive and Chair and ensure any urgent queries in her absence are directed to an appropriate person or responded too.

This role involves a lot of computer work as you will be expected to obtain, scan and file confidential paperwork including relating to the Trust, Patients and Chief Officer's.

Due to the nature of this role, the ability to work flexibly where needed is required. We will provide you with a complete induction and support continuing development through yearly appraisals., To support with clerical services within the Executive Suite including, diary management (electronically), telephone enquiries, reception cover and other clerical duties within the department. The post holder will need to be reliable, organised and a flexible team member. The post holder should have a flexible, positive and energetic approach to ensure the smooth running of the Executive Suite is maintained.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4th in the country for recommended place to work.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.Our values can be summed up in one sentence. We are 'Trusted to provide safe, inclusive, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.