Experience Administrative Assistant

Main duties and responsibilities are indicated here. Other duties of an appropriate level and nature may also be required. ORGANISATION

• Deal with complex reception/visitor etc. matters.
• Liaising with Office Manager relating to work to be undertaken by the school office
• Assist in the organisation of school trips/events etc
ADMINISTRATION
• Manage manual and computerised record/information systems.
• Analyse and evaluate data/information and produce reports/information/data as required.
• Complete daily school attendance procedures and long term monitoring, assist EWO with meetings and follow up as appropriate
• Undertake typing and word-processing and complex IT based tasks.
• Provide personal, administrative and organisational support to other staff.
• Provide administrative support to the Governing Body.
• Undertake administration of complex procedures.
• Complete and submit complex forms, returns etc., including those to outside agencies e.g. DfES.
• Be responsible for school admissions ensuring criteria are adhered to correctly.
• Manage induction procedures for new children e.g tours of the school as required, meetings for new parents;
• Book training courses for staff as directed by the Headteacher.
• Support the administration of recruitment e.g arranging advertising, collating documentation for candidates and arranging for this to be sent;
• Support with the administration and clerical processes relating to staff recruitment and other staff changes as required;
RESOURCES
• Operate relevant equipment/complex ICT packages.
• Order, monitor and manage stock using established school systems.
• Support the sale of school uniform, monitor stock and place orders
• Provide advice and guidance to staff, pupils and others.
Purpose and context: Under the guidance of senior staff: be responsible for undertaking administrative processes within the school. To be responsible for assisting in the smooth running of the school office, manage computerized databases of pupil and staff information, manage daily attendance and be the first point of contact for all stakeholders.,
• Assist with procurement
• Assist with marketing and promotion of the school.
RESPONSIBILITIES
• Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Be aware of and support difference and ensure equal opportunities for all.
• Contribute to the overall ethos/work/aims of the school.
• Establish constructive relationships and communicate with other agencies/professionals.
• Attend and participate in regular meetings.
• Participate in training and other learning activities and performance development as required.
General Statements
• Required to carry out all reasonable duties and responsibilities of
the post in accordance with the policies and procedures and standing orders.
• Enactment of Health and Safety requirements and initiatives as
appropriate
• All employees are required to declare any conflict of interest that
may arise before or during their employment.
• Any outside activities, either paid or unpaid, must not in the view
of the School conflict with or react detrimentally to the Authority's interest, or in any way weaken public confidence in the conduct of the School's business.
• Undergo and meet school conditions for a satisfactory enhanced
DBS check.
• Must comply with all equality legislation, policies and procedures;
actively promote ways of eradicating and challenging racism, prejudice and discrimination through the School's policies and procedures.
• To have due regard for safeguarding and promoting the welfare of
children and young people, and to follow the child protection procedures adopted by the Southwark Safeguarding Children Board.
• Being aware of responsibilities under the Data Protection act for
the security, accuracy and relevance of information held and maintained.
• Treating all information acquired through your employment, both
formally and informally, in strict confidence
• To demonstrate a commitment to good customer care.
• Any other duties of an appropriate level and nature will also be
required. To contribute as an effective and collaborative member of the School Team
• Participating in training to be able to demonstrate competence.
• Participating in first aid training as required.
• Participating in the ongoing development, implementation and
monitoring of the service plans.
• Contributing in meetings and being a supportive member of the