Facilities Administration Assistant

With the creation of a new Facilities Admin Management team within our Property Development team in our Retail directorate we are recruiting for an administrator to support the facilities management team to deliver a broad variety of activities for our retail shop and stores estate of c700 locations. It is important that we keep our retail estate trading effectively as interruption caused by maintenance issues prevents us from raising valuable income that goes directly into research to prevent heart and circulatory diseases. Therefore, we must proactively and diligently review performance and continually improve our services. As a Facilities Administration Assistant you'll deliver a high level of admin support to the Facilities Administration Team Leader, Facilities Manager and Senior Facilities Manager to enable them to carry out their roles effectively across the BHF Retail estate. This will include various admin tasks such as

• raising reactive and planned works orders on the property management system
• record keeping via spreadsheets/database
• liaising with all stakeholders and external contractors as required
• ensuring any H&S issues are resolved as quickly as possible to maximise BAU trading
Working arrangements This is a blended role, where your work will be dual located between your home and our Northampton Office. At BHF we believe in the power of being together, so our colleagues on blended contracts can expect to spend some time in their office, at least one day each week, on average. The use of our office spaces is driven in part by your role and the activities you need to do. This may vary from time to time, so you will need to work in a flexible way to unlock your best work for our cause. Need more help balancing your work and home life? Talk to us about what flexibility is available at the application or interview stage.

With excellent administration skills you will provide multi-disciplinary administrative support to the Facilities Administration Team Leader, Facilities Manager and Senior Facilities Manager to enable them to carry out their roles effectively as possible. We are looking for someone who is highly efficient with excellent time management skills. You'll have excellent IT skills and will have working knowledge of MS Office, including Word, Excel, PowerPoint and Teams. With strong communication skills, both verbal and written, you'll be comfortable dealing with colleagues across the BHF and external stakeholders. The ability to build strong working relationships and work effectively within a team is essential. You'll also have excellent attention to detail and strong customer service skills.

Our people are at the heart of everything we do. By funding research across six decades, we've helped keep millions of hearts beating and millions of families together. We're investing in ground-breaking research that will get us closer than ever to a world free from the fear of heart and circulatory diseases. We value and respect every individual's unique contribution, celebrate diversity, and make inclusion part of what we do every day. Our Equality, Diversity and Inclusion (EDI) Strategy, Igniting Change, along with our internal EDI group, Kaleidoscope, and a growing number of employee network groups (our Affinity Groups), help us create an environment where all our colleagues and volunteers can succeed., It's quick and easy to apply for a role at the BHF. Just click on the apply button below. All you'll need is an up-to-date CV and a supporting statement, outlining your interest in the role and how you meet the role's criteria. As part of our commitment to be an inclusive employer and ensure fairness and consistency in selecting the best candidate for this role, the BHF will use anonymous CV software as part of the application journey.