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Facilities Assistant

Jll

Facilities Assistant

Salary Not Specified

Jll, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted 3 weeks ago, 28 Aug | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: e88a72034bdb4f0383d184eff3aed055

Full Job Description

  • Assisting in setting up in house and external events as and when required.

  • Understand primary responsibilities of Meeting and Events delivery, transitions and priortising seamless customer experience across the Workplace at all times.

  • Cover Front of House Roles & Responsibilities when required.

  • Proactively note, record and action issues as they arise connected to the Workplace team scope.

  • Ensure timely logging and response of tickets raised to the Workplace helpdesk system.

  • Assessing building maintenance issues by conducting weekly walks of the building and recording findings.

  • Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.

  • Managing internal moves within the building with the Workplace team.

  • Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.

  • Supporting the Facilities Coordinator as and when required regarding vendor management and Soft Service Support.

  • Upkeep and review of Manuals, Handbooks, Guidance notes etc.

  • Manage day to day mail operations deliveries, enquiries, etc. where required

  • Be aware of basic procedures, courier suppliers and all external key contacts.

  • Manage mail related supplies stock and place order when needed.

  • Other tasks and duties as required.

    Previous experience of working within a high specification corporate environment

  • Previous reception or hospitality experience would be beneficial

  • Pro-active and hands on - happy to support other Team members

  • Knowledge of Facilities Management processes preferable

  • IT Skills, Outlook, Excel, Word.

  • Professional, friendly and welcoming attitude

  • Excellent attention to detail

  • Ability to show initiative and work pro-actively

  • Excellent communication skills

  • Organisational skills and the ability to prioritise a busy workload

  • Customer service background essential

    Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., You'll join an entrepreneurial, inclusive culture on a key customer site. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.


    • The working environment is highly aligned to both JLL and the customer values where success is celebrated and the culture is highly inclusive., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

    Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We'll offer you a competitive salary and benefits package.

    Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...