Facilities Assistant

To ensure delivery of client goods receiving, stock holding and stock issues are delivered in accordance with client and EMCOR UK SOPs and work instructions. Regular monitoring and audit of services will be part of the job role, including data collection and analysis as part of scheduled monthly reporting to key stakeholders. This job role will be required to use an electronic procurement and inventory control system alongside Smartsheet and Excel. The ability to work methodically and with a high level of accuracy is essential to ensure effective control of goods received and stock managed. What you'll do:

• The monitoring of the security systems and general administration.
• Carry out administrative duties for facilities which include collating waste figures, processing payments to sub contractors and formulating minutes of meetings between contractors.
• Management of day to day inventory and stock control
• Control all stock from goods inwards to despatch
• Maintain and control stock levels
• To source material and tooling for all related technical jobs
• Processing orders and delivery of spare parts, components and lab equipment
• Distribution of parts to technicians
• To load and unload deliveries
• Source, develop and maintain relationship with suppliers and subcontractors
• Adherence to all EFS and client processes for laboratory conditions
• Contribution to the smooth running of the laboratories by carrying out a range of non project procedures
• Improved and favourable perception of EFS as a business partner
• Ensure maximum stock levels at all times
• Reduced down time due to lack of available stock
• Painting as directed the interior and exterior of areas.
• Repairing any damage to walls and filling in small cracks/holes.
• Repairing damage to wallpaper.
• Carrying out any ad-hoc maintenance requests.
• To ensure that clients are subjected to minimum disruptions whist work is carried out.
• As required assess porterage jobs and complete relevant H&S risk assessments, ensuring all staff undertaking the task are appropriately briefed and aware of their responsibilities
• Sorting, delivery and collection of post across site as directed by the Site Manager.
• Moving of office furniture and equipment, ensuring compliance with manual handling, risk assessments and method statements
• Moving of stores and equipment, ensuring compliance with manual handling, risk assessments, method statements and client specific access permits and equipment move and store procedures
• Reconfiguring meeting and conference room furniture and equipment as directed.
• Carrying out and completion of porterage help desk tasks as requested
• To carry out PPM and reactive tasks as instructed
• Carry out minor mechanical works and handyman tasks
• Provide assistance to third parties as and when required
• Act upon reasonable requests and instructions from Site Supervisor, Contracts Manager and Client
• Assistance on other sites can be expected
• To work reasonable overtime as and when required
  
  Previous stores experience is ideal
• Full driving license
• Technical expertise, qualifications in a craft skill or engineering discipline would be an important pre-requisite of the role
• Knowledge of key operational procedures, e.g. timesheets, planned maintenance systems, Quality, Health & Safety
• Previous experience in a front facing customer service skills
• Sound administrative experience
• Good telephone manner
• Good IT skills including Word, Excel, Power Point and an understanding of a SMMS (maintenance system)
• Well organised with the ability to prioritise workloads.
Other factors:
• Smart, presentable appearance
• Personable and approachable
• Flexible will work with other trades
• Good communication skills in both verbal and written formats
• Must be willing to undertake further training
  
  At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden
of facility operations, freeing up our customers to concentrate on their business., At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed. Join us in building a better world at work.


• 25 Days holidays + Bank holidays
• Holiday Buy Scheme - up to 5 days a year
• Industry leading Maternity & Paternity Policies
• Refer a Friend scheme - worth £500 per referral
• GEMS - Internal recognition scheme with vouchers for Amazon and retail/dining
• Extensive Learning & Development opportunities, including opportunities for progression.
• Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
• Bike To Work Scheme
• Paid volunteering and charity days
• Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.