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Facilities Co-ordinator

Browne Jacobson LLP, City of Westminster

Facilities Co-ordinator

Salary Not Specified

Browne Jacobson LLP, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted 2 days ago, 2 Oct | Get your application in today.

Closing date: Closing date not specified

job Ref: b4df1092a58f4f73955fd164186945ea

Full Job Description

  • To professionally manage all Facilities Support queries for all office (primarily London)
  • Represent the firm and team's values in the delivery of our services.
  • Grow strong relationships across the teams, building management and landlords.
  • Have a positive understanding and awareness of respective office needs.
  • Ensure starters, leavers and changes are efficiently executed for the designated offices.
  • Facilitate the coordination of office-wide communications as needed.
  • Maintain local FM SharePoint and local noticeboards.
  • Support the gathering of documents and information for tender submissions and audit preparations.
  • Aid in maintaining asset inventory.
  • Coordinate the completion and submission of operational reports and documents as required.
  • Offer technical and practical support with local amenities and provisions.
  • Address and evidence corrective actions for local reports (eg. Fire Risk Assessment, ISO audits etc)
  • Manage the replenishment of office stationery and the removal of damaged items.
  • Conduct regular inspections of office areas to ensure all equipment, stationery, and kitchen areas are adequately stocked and functional.
  • Inspect furniture regularly to ensure damaged items are repaired or removed as necessary.
  • Provide coverage for the Facilities Supervisor during absences, in collaboration with fellow coordinators.
  • Perform additional duties as aligned with the role.
  • Occasional travel to all other offices for training, team meetings, social events etc
    • Security
  • Co-ordinate door access amendment requests
  • Co-ordinate allocation/management of door access cards (including building access as necessary)
  • Manage any access/loading bay requests on building portal
  • Conduct audits of building management access card reports.
    • Health & Safety and Environmental
  • Support with local risk assessment content and maintaining control measures.
  • Support planning and action for local events.
  • Support DSE assessment outcomes.
  • Supervise contractors on-site to ensure adherence to RAMS.
  • Maintain Health & Safety information on SharePoint and communal areas.
  • Take up the role of Fire Warden, and potentially First Aider/Mental Health First Aider.
  • Capture data for environmental carbon emissions.
  • Monitor for local environmental impacts, such as waste, consumption etc.
    • Compliance
  • Perform compliance checks as outlined in the FM tracker.
  • Update documentation for statutory compliance on the building portal (under SHE).
  • Ensure familiarity and compliance with regulatory policies and procedures, including diversity, equity, inclusion, data protection and confidentiality/security, anti-bribery, and anti-money laundering.
  • Undertake mandatory compliance training as required.

    What technical skills are required for someone to be successful and enjoy the role?
  • Proficient in general MS Office platforms.
  • Experience in Health & Safety.
  • Awareness of reducing environmental impacts.
  • Methodical and organized approach with a keen eye for detail.
  • An ability to deliver training.
  • Experience of software-based support systems for FM requests.
    • Who would be a good fit for this role? As part of the Facilities team, you would be expected to have the following skills and experience:
  • Excellent organisational skills with the ability to prioritise tasks.
  • Self-motivated with the confidence to engage with various stakeholders.
  • High level of accuracy and attention to detail.
  • Strong communication skills, capable of building and maintaining relationships.
  • Commitment to providing outstanding customer service.
  • Effective time management skills.
  • Adaptability to meet changing business needs.
  • Professional

    At Browne Jacobson, we've always worked across business and society, and this expertise sets us apart. Social and environmental impact are at the top of our business agenda. We champion fairness, make the complex simple and forge connections between clients to find creative solutions. This is how we improve outcomes for every person, community and business we serve.
    • With offices in Birmingham, Cardiff, Dublin, Exeter, London, Manchester and Nottingham, we're a UK & I based law firm with an international reach. Our sectors include: health; real estate and construction; education; energy and infrastructure; financial services; government; insurance; manufacturing and industrials; and retail, consumer and logistics. We nurture talent at all levels and from every background and celebrate what makes people individuals. Law needs all voices to reflect the society it serves which is why all qualified applicants will receive consideration for employment without regard to race, colour, national origin, religion, gender, gender identity, sexual orientation, disability, social economic background or age. We're a Disability Confident Employer and will offer an interview to disabled applicants who best meet the minimum/essential criteria for the role. We strive to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance. We focus on wellbeing and individuality, so that all our people can thrive. Why is this role important and how does it fit into the team, department and wider firm? To actively undertake all general duties within the Facilities Management team and primarily support the London and other offices.

    Please note, this role is a 35 hours per week generally between the hours of 8.00 am and 6.00 pm (with flexibility for out of hours/weekend work as required) Featured job Yes Apply