Facilities Coordinator

As a Facilities Coordinator, you're the go-to person who helps keeping AO running smoothly! You'll be a key point of contact for issues and queries, and make sure they're passed to the relevant on-site maintenance or contracted maintenance provider as quick as possible. From scheduling regular checkups on equipment, to raising PO's - you'll help make sure everything is in good shape. You'll take the initiative to keep improving our Head Office, Outbases, and Estates department, always showing that you can spot what needs to be done and figure out what's most important to tackle first. As part of the facilities team, you'll need to be flexible and available for on call duties as part of a rota. Predominantly you'll be based at our Bolton site, with an expectancy to travel. Our people are our superpower, and we're unstoppable when we're together! We want your ideas to flow, and what better way to make that happen than being under the same roof, where our culture fuels creativity, collaboration and growth. If a £1 bet in the pub between two friends can become the UKs most trusted electrical retailer, imagine what else can be achieved when we we're together!Here's What You Can Expect To Be Doing

• Reactive job logging, monitoring progress and ensuring completion
• Pre-planned maintenance job logging, monitoring process and ensuring completion
• Updating in house CAFM system (HALO)
• Making sure statutory/non-statutory inspections are booked in advance with contractors
• Managing PPM (Planned Preventative Maintenance) schedules
• Collaboration with contractors to arrange service and repair schedules
• Completing work permits and approving RAMS for contractors visiting site
• Obtain quotes, place purchase orders and assist with invoice queries
• Reception duties/holiday cover as required
• Monitoring facilities management inbox
• Site visits/travel as required
• Involvement in estates projects
• Validation of utilities invoices (Gas, Electric & Water)
• Working with maintenance engineers on updating job boards on daily, The data will never have any bearing on whether an application is successful or not and will not be available to hiring managers at any stage.
How do you describe your gender identity? How do you describe your ethnic background? How do you like to describe your sexual identity or sexual orientation? Do you identify as a person with a disability or are you a person with accessibility needs? How would you describe your Neurodiversity? If one of our AO'ers recommended this role to you, please tick the box Referrer First Name Referrer Last Name By ticking, this means you are giving us your permission to keep in touch with you over the next 12 months using the information you have submitted. We will share content with you every now and then about AO and update you on relevant job opportunities. To opt out at any point, please email careers@ao.com


• Ability to manage multiple and varied tasks with enthusiasm
• Open Communicator with excellent relationship building skills
• Health & Safety knowledge required
• Ideally IOSHH Managing Safely
• Out of hours working if needed
• Required to be part of the on call rota
• Driving License required
• Site visits/travel as required
  
  We're known for helping our customers brilliantly - and it's no different for AOers. We care about more than what's on your CV, because together we can do extraordinary things.
  
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• Reasonable adjustments We want to make sure you're given the best possible chance to shine in your interview, so you may need us to do things in a slightly different way. This could be requesting a ground floor room or bringing along a sign interpreter to name just a few. Fill in the below box if there's anything we need to know so we can adjust the process to support you.AO is for everyone We should all feel that we belong. That's why we are creating a welcoming and inclusive place to work. We're proud to be different. From how we look to the way we talk to our customers, we skip to the beat of our very own drum. We know that being different together is our superpower and we celebrate it because it makes us stronger, more creative, and better at what we do. We believe the people we employ should reflect the diversity of our customer base; that way, we can communicate in a way that recognises all backgrounds, races, ethnicities, genders, ages, religions, abilities, and sexual orientations. And that's why we're asking these questions. Making sure our recruitment process is inclusive is a key part of what we're doing at AO to encourage diversity as an employer. How will we use the data? After we've collated the data, we'll look at the patterns to assess if we are inclusive at each stage. If it turns out that we aren't, then the data may help us identify where we can improve.