Facilities CoOrdinator
Cushman & Wakefield, Oxford
Facilities CoOrdinator
Salary not available. View on company website.
Cushman & Wakefield, Oxford
- Full time
- Permanent
- Onsite working
Posted today, 24 Oct | Get your application in now to be one of the first to apply.
Closing date: Closing date not specified
job Ref: b854b8fcc1f242cd8e2a141b85635aaf
Full Job Description
The Facilities Operations Coordinator will support IHQ's facilities operations, focusing on assisting with large meetings and events both on-site and at local external venues. This role requires strong organisational, administrative, communication, and customer service skills, alongside a good understanding of event coordination., Events and Meetings:
- Perform daily checks of all meeting rooms to ensure AV equipment is functioning and resolve any issues.
- Set up meeting rooms, including arranging room layouts and coordinating with the housekeeping team.
- Ensure meeting rooms are organised and presentable, including replenishing whiteboard supplies.
- Monitor meeting room calendars and proactively contact hosts to ensure all requirements are met.
- Assist with event setups, including collecting and setting up catering as needed.
- Support internal and external events, ensuring room setups and refreshments are managed, and flexibility with work hours when needed (e.g. early starts or late finishes).
- Build and maintain relationships with local external venues for event coordination.
- Liaise with Housekeeping and Security for out-of-hours events. Reception:
- Provide reception cover as required to ensure smooth site operations. General Administration:
- Raise purchase requisitions and verify invoices.
- Assist with general tasks such as managing post, stationery supplies, and ad-hoc duties from the operations management team.
- Respond to staff queries, logging tasks in ServiceNow.
- Utilise internal systems like ServiceNow (Helpdesk), Concur (Expenses), Coupa (Requisitions & Invoicing), and others for various administrative tasks.