Facilities Manager

At Octopus Energy Services, we're head-over-heels with low carbon tech... and we're expanding! We're on the lookout for a Facilities Manager to be the primary contact for our R&D logistics facility. To oversee the day-to-day operations of the office and warehouse facilities, ensuring the efficient management of all maintenance activities, regulatory compliance, and environmental monitoring. The role involves liaising with internal departments, managing third-party contractors, and upholding high standards of safety, sustainability, and operational efficiency.,

• Oversee the daily operations of office and warehouse spaces, ensuring they are functional, safe, and efficient.
• Conduct regular planned preventative maintenance (PPM) and inspections of building areas, equipment, and plant systems.
• Manage and document the scheduling, servicing, and repair of all equipment and facilities to ensure compliance with safety regulations.Vendor and Contractor Management:
• Act as the primary point of contact for third-party service providerscand contractors.
• Coordinate and oversee the work of external vendors, ensuring
• compliance with RAMS (Risk Assessments and Method Statements), Safe Systems of Work (SSW), and permit requirements.Compliance and Safety:
• Monitor and report on compliance with health, safety, and environmental regulations, including HSE and internal standards.
• Manage first aid kits, fire extinguishers, and other safety equipment, ensuring timely replacements and consumable orders.
• Conduct regular audits, including Fire Risk Assessments (FRA) and internal departmental audits, and implement necessary improvements.Environmental and Energy Management:
• Lead initiatives for environmental monitoring and reporting, including energy usage, sustainability practices, and compliance with environmental legislation.
• Develop and manage budgets related to facility maintenance, contract renewals, and operational expenditures.
• Provide regular reports on energy usage, expenditure, and safety performance to senior management.Stakeholder and Community Engagement:
• Establish and maintain relationships with local businesses and organisations within the Trading Estate.
• Collaborate with internal departments such as HSE, Compliance, and other facility managers to align operational practices and goals.
  
  Minimum of 3 years of experience in Facilities Management, with a solid understanding of building systems and safety regulations.
• Technical qualifications in utilities (Gas, Electric, Water) and a good understanding of Legionella (L8) compliance.
• Strong communication and writing skills, with the ability to present information effectively to diverse stakeholders.Technical Skills and Knowledge:
• Proven experience 3+ years in a similar technical or managerial role.
• Sound knowledge of mechanical and engineering principles, and a technical qualification in building services.
• Experience in managing building fabric, furniture, fixtures, and equipment (FFE), as well as conducting PAT Testing for office and warehouse equipment.
• Ability to perform minor repairs and lead small-scale projects.
• Up-to-date knowledge of legal legislation, with the ability to implement changes and improvements effectively.
• Commercial acumen with experience in managing budgets and understanding the financial aspects of facilities management.Additional Skills:
• Ability to write detailed reports and deliver presentations to senior management and department leads.
• Strong organisational and multitasking abilities, with the capability to prioritize tasks effectively in a fast-paced environment.