Facilities Specialist, 6-months FTC

We have an exciting opportunity for Facilities Specialist to join Norgine on a Fixed Term Contract. The person holding this position will report to a local HR Manager and be a member of the HR team. The core responsibility of the Facilities Specialist is to oversee the Norgine's pending office move and ensure the highly effective operation of all aspects building management, including management of the office and reception, including Health and Safety, and proactively support the business through all key responsibilities. You will be positive, proactive and someone who can turn their hand to all requirements, be flexible with day-to-day duties with excellent communication skills and a can-do attitude., Building Services, including Facilities Management of the Office - including:

• Managing renovations, refurbishments and pending office move
• Providing advice on energy efficiency and systems
• Managing the budgets and accounts, taking equipment audits
• Contracting of landscaping and other services including snow removal services
• Diagnose, maintain and report mechanical equipment
• Heating/Cooling, Electrical, Plumbing, Cleaning, Maintenance & Repairs
• Statutory Testing - Electrical Power Supplies/Lifts/Boilers/Chillers, (Insurance Inspections)
• Fire/Intruder/Flood/ Loss of Power Alarms - 24/7 Callout/Point of Contact
• Working with Key Suppliers to ensure the Office is well maintained - M&E, Cleaning, Fire, Security, Pest, Hygiene, Legionella etc.
• Managing repairs, maintenance and monitoring of systems
• Liaising with the Landlord/Managing Agent/Security for any office issues, i.e. Road Failures/Flooding/Landscaping/Tree Felling, (safety)
• Organise company events
• Manage all needs of the office and its people
• Maintaining an adequate inventory of parts, furniture and office items
Sound knowledge of Health and Safety legislation - including:
• Management of Fire Wardens, First Aiders & Equipment;
• First Aid & Fire Warden Teams - ensuring we have team members covering the office, and suitable training has been provided.
• Fire Fighting Equipment and Defibrillator is inspected on a regular basis, and weekly safety checks of Fire/Lift Alarms and Escapes Routes are implemented
• Review and update health and safety policies and procedures and training needs
• Ensuring compliance with security and safety regulations
Overseeing and supervising the Reception staff - including:
• Reception Area
• Ensure the Reception area runs smoothly, ensure cover is always in place for any sickness or annual leave of any Receptionist, including willingness to cover Reception duties in the event we can't get cover.
• (Bank Holidays etc.) - Security, Voice Message, Maintenance
• Management of the Key Suppliers - Postal/Courier/Taxi/Catering and Stationery
New Starters
• Ensuring desks are allocated etc. are set-up and ready for all New Starters ;
• Welcome Packs, Door Passes, Signing-in Sheets, Name Plates, Fire Induction
• And H&S Desk Assessments are in place.
• Organise the H&S induction of new joiners
Finance
• Managing Facilities Budget
• Raising Annual PO's for all Facilities suppliers and monthly management of invoices, receipting in E1 and approving in CORA
• Process invoices appropriately
• Liaising with AP to ensure payments are made within timelines, Our benefits may vary per location. Please liaise with the Norgine TA representative to obtain more information.
  
  Experience managing an office move is essential
• Sounds knowledge of UK Health and Safety legislation
• Leadership skills to manage maintenance contractors and reception team
• Excellent verbal and written communication skills - in English
• Negotiation skills for negotiation of new contracts and managing projects
• The ability to set targets, deadlines and budgets
• Sound problem solving skills and willingness to be available when required.
• Positive attitude
• Committed to delivering high level of customer service
• Ability to work under pressure
  
  At Norgine, our colleagues Dare themselves to be different and try new things, Drive to achieve their goals and beyond, and Develop themselves and their community.
We call it the 3D career at Norgine and it offers you a fully-rounded experience with no limits. Bring everything about yourself that you're proud of, whether that's your passion for making a difference, focus on others' well-being, or intellectual curiosity to unleash in a fast-paced environment and supportive community. In return, get a sense of belonging, a long-term career with ongoing development and upskilling, and a company that cares about people's wellness as much as you do. Because at Norgine, we transform lives with innovative healthcare solutions.