Finance Administrator

We are seeking a detail-oriented and proactive Finance Administrator to join our expanding team on a part time basis of 2 full days or 4 half days a week initially, with the possibility to grow to 3-4 full days a week as the role demands. The Finance Administrator will support the business by performing various accounting and bookkeeping tasks, ensuring accuracy and timely completion of financial transactions. This role involves managing invoices, reconciliations, payments, VAT accounting, credit control, and financial reporting as well as liaising with and providing information to the external accountants., Payments & Invoicing:

• Process invoices and make payments via bank accounts and other platforms.
• Manage supplier import collection payments.
Credit Control:
• Apply for and manage credit limits for wholesale customers.
• Monitor customer accounts to ensure credit limits are not breached and chase /escalate as required.
Bookkeeping:
• Perform bank reconciliations & reconcile bank statements and statements from other currencies.
• Create and send sales invoices/credit notes as required.
• Download and manage supporting documents for various platforms, such as Paypal, Google & many more.
• Manage stock tracking and accounting.
• Ensure accurate VAT accounting, including Postponed VAT / zero-rated VAT sales and manage specific VAT exemptions such as SAN/PMI charges.
• Coordinate closely with external accountants.
FX and Currency:
• Monitor FX rates daily and manage foreign currency purchasing and currency accounts
International VAT:
• Download international sales data for VAT returns and pay VAT liabilities and associated expenses.
• Coordinate VAT matters with external accountants and register for VAT in new international territories.
Software and Reporting:
• Manage accounting and bookkeeping software (Xero, Dext, Odoo).
• Conduct reconciliations and reporting, including Profit & Loss, Balance Sheet, Cash Flow, Stock Value and Debtors/Creditors reports.
General Banking and Cash Flow:
• Liaise with banks for trade and import documentation, such as SWIFT message requests.
• Monitor bank accounts to ensure liquidity and cash flow requirements are met.
• Identify and pursue funding opportunities and ensure compliance with banking guidelines.
Most importantly you have a great attitude. You re not daunted, but excited by the prospect of the responsibility you ll have to support growing our businesses and you re serious about happy!


• Has an AAT qualification or equivalent preferred.
• Proven experience in bookkeeping or finance-related roles.
• Proficiency in accounting software (Xero, Dext) and Excel.
• Attention to detail and high accuracy in managing financial records.
• Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines.
• Understanding of and experience in fast growing eCommerce and wholesale businesses, preferably with a good understanding of multiple platforms and online marketplaces.
• Experience in international VAT and multi-currency transactions is a plus.
  
  This role is focused on 2 companies within our group: Happy Linen Company is our innovative, online children s home brand. Our core products are bedroom textiles with unique designs, however we are actively looking to diversify into other areas we have a creative and innovative approach, whilst maintaining our company ethos serious about happy!
Portfolio Home is our recently-launched import and distribution wholesale business, offering a wide variety of home furnishing products to the online and retail sectors. As fast growing, privately-backed businesses, we have big ambitions and are already developing at a swift pace. We encourage creative ideas and people, listening to and supporting each other to meet the company s objectives. With this approach, we build our internal team with long-term objectives and development in mind. Core to our business is a commitment to sustainability, ethical production, people and giving back. Our Giving Back campaign has been in place since day 1, to date providing over 100,000 meals for those in need and supporting various other local community initiatives and causes further afield raising over £100,000.

Free onsite parking - Flexible working policy - 30 days holiday including bank holidays pro rata. - An extra day off on your birthday (So actually 31 days in total but an HR person told us this sounds better) - Free bedding and a staff discount - Company Pension scheme - Work/Travel abroad scheme - Health Cash Plan - Cycle to work scheme We re still small help us shape what other perks we could consider!