Finance Administrator

The main objective of the role is to support the Finance Manager with day to day running of the administration for the resources team. The post holder will be required to undertake additional administration tasks as and when requested. Key Task Areas and Responsibilities: To assist with a range of Finance administrative tasks identified by the Finance Manager or Head of Resources; these may include:

• Inputting; invoices, payments, staff salaries and expenses on to our accounts software package QuickBooks accurately.
• Creating Sales Invoices
• Receive and check all counsellors' session invoices, contact counsellors to obtain further information and raise queries where necessary.
• Checking expenses from staff and volunteers in line with our expenses policy, and raising queries where necessary.
• Updating Lamplight (Database) with donation information.
• Collating Gift Aid information.
• Support Finance Manager in Year End submissions and monthly finance monitoring reports
• Assist in Banking, allocating petty cash and working alongside Resource Administrators
• Assisting with the day to day running of the Saffron Walden hub, email box, answer queries professionally and sensitively where necessary via phone, email, letters and in person; redirect them to the appropriate team member or alternative service.
• Dealing with answerphone messages, opening posts, purchasing supplies, etc.
• Maintain strict confidentiality of all persons using any Mind in West Essex Service at all times
Expectations
• To work under the supervision of the Finance Manager.
• To adhere to and promote good practice in providing a caring, supportive, and safe atmosphere.
• Maintain confidentiality with regard to information received from people accessing Mind in West Essex services and from Mind in West staff and volunteers in line with the Mind in West Essex confidentiality policy.
• To work alongside and support people who undertake administrative work for Mind in West Essex on a voluntary basis.
• To act at all times with honesty and integrity and to support the best interests of Mind in West Essex.
• To discuss issues arising regarding the work with the Finance Manager on a regular basis.
• To keep abreast of internal and external developments and respond accordingly.
• To undertake other duties that may be necessary as directed by the Manager, that are compatible with nature and grade of post.
• To adhere to relevant legal and statutory requirements including the Data Protection Act (always ensuring an appropriate level of confidentiality), Health and Safety at Work Act (always ensuring H&S of own and others) and any other relevant/charity la