Finance Administrator (part time, 6 month fixed term contract)

We are looking for a part time Finance Administrator to join Team OB in our Support Office on a 6 month fixed term contract. The hours of this role are 22.5 hours per week and we can be flexible with how these hours are worked, either 3 full days or spread across the week. As a Finance Administrator (purchase ledger) at OB you will work closely with the Finance team and purchasing sides of the department, providing an efficient administrative support and first-class service to other departments. Working in a fast-paced environment, you will manage your workload effectively meeting multiple deadlines and responding to queries in a timely fashion Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split office and home working per week. A bit about us … At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work. Having fun is key, and a playful and positive approach creates an optimistic environment. We don't take ourselves too seriously, but we are serious about what we do. Our team knows their stuff. They're confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility. More about the role … An OB Finance Administrator will:

• Process purchase and stock invoices and match to purchase orders and completing the 3 way match. Aiming for a 1day turnaround from receiving invoice to entering on system and sending for approval
• Reconciling Supplier statements, requesting missing invoices and credits
• Ensure all invoices and related paperwork is filed appropriately and paper copies are securely destroyed when required
• Checking and assist with allocation of emails in the shared supplier email inbox
• Responding to supplier queries and issuing remittances where necessary
• Assist Accounts Payable Manager with ad hoc tasks as required to ensure efficient running of the purchase ledger
• Assist changing period at month end
• Collect post, scan and distribute where needed.
• Support the Operations and Warehouse teams during company stock-takes as required
• Contribute to finance meetings and provide support to other members of the team where appropriate
• Assist with company audit and year end
• Assist in covering other tasks while team members are on holiday or sick
• Write up core processes as a standard operating procedure and keep updated with changes to processes
  
  Excellent analytical and numerical skills
• Previous accounting experience preferred
• Experience of working in a retail environment preferred
• Strong written and verbal communication skills
• Organised and have the ability to multi-task
• Highly motivated and able to work well to tight deadlines
Proud member of the Disability Confident employer scheme Disability Confident About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

Bonas Benefits:
• Generous employee discount up to 50% off all OB products
• Free access to our 24 hour employee assistance programme with Care First - offering financial, emotional and vocational support
• Flexible holiday - 30 days (including bank holidays) - increasing to 35 days with length of service
• Annual discretionary profit related bonus scheme
• Free membership for our Westfield Health Cash Plan or Private Medical
• Auto-enrolment into our pension plan
• Free access to our onsite gym
• Cycle to work scheme
• Refer a Friend incentive
• Quarterly free lunch
• Enhanced maternity, paternity, adoption and shared parental leave
• Equity, Diversity and Inclusivity Voice network and EDI team
• Mental Health First Aider support
• Education and support throughout Looop eLearning platform