Finance Assistant

To be responsible for the day-to-day processing of all financial transactions using the financial systems (PSF) and processes of the Trust and to support the Finance Team in its operations. You will be working with an experienced team at Brampton Manor Academy. The Role The following lists are not exhaustive but serve as an indication of what the role encompasses. The Finance Assistant will be responsible for: Purchases

• To be responsible for the setting up of approved new suppliers for the Trust into the finance system and to maintain a paper file for audit purposes
• To maintain an efficient system of accurately receiving and recording orders and deliveries
• To ensure purchase invoices received are appropriately processed and saved into the finance system for authorisation
• To deal with account queries arising on orders and invoices issued or raised
• To chase orders placed but not yet received for budget holders
• To assist the Finance Manager and Financial Controller as directed and to maintain a system of filing for all purchases requiring quotes for audit purposes
Cash and Banking
• To have overall responsibility for the receipt, counting, safekeeping and banking of all monies received by Brampton Manor Academy and to liaise with the Finance Manager
• To process petty cash and expenses for Brampton Manor Academy
• To manage a system of collecting cash in relation to farm income
• To manage a system of collecting monies in relation to school trips
• To actively promote the ParentPay system as directed by the Finance Manager
Safeguarding Responsibilities
• Promote and safeguard the safety and welfare of children and young people;
• Support the development of collaborative approaches to learning within the school and beyond;
• Support the induction of staff new to the school;
• To ensure that staff appraisal is carried out effectively by quality assuring the process.
Other
• To process monthly journals for the Trust
• To keep appropriate finance documentation under a central filing system to audit standard
• To provide general administrative support as required
Brampton Manor Academy www.bramptonmanor.org General duties and responsibilities
• Notwithstanding the detail in this job description, the post holder will undertake such work as may be determined by the Chief Financial Officer and/or Board of Directors from time to time, up to or at a level consistent with the Main Responsibilities of the job.
• To cover for absent colleagues, as appropriately required.
• To participate and attend meetings and training as appropriate including INSET days
• To take an active role in own professional development in line with performance management objectives
• To ensure confidentiality is maintained at all times.
• To work in accordance with all Academy procedures and policies, to adhere to the Trust's professional code of conduct for staff and quality standards for all staff including smart dress code
• To actively promote the achievement of a smoke free Trust.
• To actively support Trust Initiatives.