Finance Assistant - Payables

To work as a member of the team responsible for ensuring suppliers' invoices and credit notes are processed promptly and accurately in accordance with the Trust's Standing Financial Instructions, internal procedures and statutory obligations, + To verify suppliers' invoices and credit notes against order documentation prior to payment.
+ To resolve discrepancies relating to invoices, statements and orders.
+ To accurately input invoices onto financial system, reclaiming VAT where appropriate.
+ To calculate monthly expenditure accruals in line with reporting timetable, prepare journal for upload.
+ To provide cover for cashiering function where required., + To verify suppliers' invoices and credit notes against order documentation prior to payment.
+ To resolve discrepancies relating to invoices, statements and orders.
+ To accurately input invoices onto financial system, reclaiming VAT where appropriate.
+ To calculate monthly expenditure accruals in line with reporting timetable, prepare journal for upload.
+ To provide cover for cashiering function where required.
ADDITIONAL REQUIREMENTS AND RESPONSIBILITIES (detail below)
1. Communication Skills
+ The post holder will need to possess excellent verbal communication skills and will need to adapt their methods of communication and language according to who they are communicating with.
+ The post holder will be required to interact with staff from different departments and disciplines on a regular basis.
+ The post holder will be required to deal with suppliers in a professional, efficient and tactful manner.
+ The post holder will be required to deal with patients and carers in an efficient, tactful and professional manner, maintaining confidentiality and sensitivity at all times.
2. Analytical and Judgemental skills
+ The post holder will verify suppliers' invoices and credit notes against order documentation, decide whether an invoice can be paid or determine required action.
+ The post holder will understand the financial coding system to challenge incorrect codes on purchase orders.
+ The post holder will understand complex VAT rules and decide whether VAT is recoverable on invoices.
+ The post holder will resolve discrepancies on invoices, deciding on appropriate course of action.
+ The post holder will calculate monthly expenditure accruals using data available.
+ The post holder will decide whether petty cash and patient travel expenses are appropriate for reimbursement.
3. Planning and Organising Skills
+ The post holder will be required to plan their own work to ensure compliance with the financial deadlines for month and year end.
4. Physical Skills and Dexterity
+ The post holder will be required to possess standard keyboard skills.
5. Clinical Skills
+ The post holder will be required to assist patients and relatives during contact through cash office work and incidental contact at other times.
6. Policy and Service Development
+ The post holder will propose changes to local accounting and financial policies and procedures which have an impact on other areas.
7. Responsibility for Financial & Other Resources
+ The post holder is responsible for ensuring suppliers are paid following confirmation of receipt of goods/services, at the correct price, to the correct supplier.
+ The post holder will receipt cash and cheques onto the financial system.
+ The post holder will assist with the disbursement and reimbursement of the petty cash system.
+ The post holder will operate the Trust's patient travel system, ensuring only legitimate claims are paid
8. Human Resources and Training
+ The post holder will be required to demonstrate own area of work to any new employees.
9. IT or other (i.e. paper based) information systems / record keeping
+ The post holder will be required to accurately input data into financial systems.
+ The post holder will be required to create and use spreadsheets.
+ The post holder will be required to use the EPOS system.
+ The post holder will be required to use Microsoft packages on a daily basis with good excel skills.
Research and Audit
The post holder will be required to undertake surveys or audits for own area of work.
Management and Leadership
The post holder will be expected to work to achieve agreed objectives and will be given freedom to do this on their own initiative whilst working within broad professional policies.
We reserve the right to close vacancies without notice when we have received a sufficient number of applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.
Please ensure you check the email account from which you apply regularly as we will contact you using this regarding your application. All candidates will be notified via email whether or not they have been shortlisted.
Alder Hey Children's NHS Foundation Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We are committed to creating a well-managed, flexible working environment that supports staff and promotes their welfare and development. We actively promote equality and diversity and operate a Zero Tolerance policy to aggression, violence, bullying and harassment.
Please declare within the supporting information if artificial intelligence (AI) has been used in your application.

Alder Hey Children's NHS Foundation Trust is a provider of specialist health care and has a presence in community outreach sites and, in collaboration with other providers, our clinicians help deliver care closer to patients' homes by holding local clinics at locations from Cumbria to Shropshire, in Wales and the Isle of Man. The Trust also provides inpatient care for children with complex mental health needs at our Sunflower House building newly relocated, and opened on the hospital site., As one of Europe's biggest and busiest children's hospitals, at Alder Hey Children's NHS Foundation Trust, we treat everything from common illnesses to highly complex and specialist conditions. In addition to our main hospital site, we offer paediatric services at a number of community sites and hold local clinics across Merseyside, Cumbria, Shropshire, Wales and the Isle of Man. We also provide specialist inpatient care for children with complex mental health needs in our recently relocated and newly opened state of the art facility.
Alder Hey has a thriving research portfolio and leads research into children's medicines, infection, inflammation and oncology. We are becoming recognised as one of the world's leaders in children's healthcare and research. We contribute to public health, lead cutting-edge research and teach the next generation of children's specialists. Alongside this is our Innovation Hub, a dedicated space where clinicians and industries can come together to create new products and technologies.
We know that a children's hospital is different and that our job is more than just treating an illness. To us, every child is an individual. As well as giving them the very best care, we set out to make them feel happy, safe and confident as they play, learn and grow. At Alder Hey we are here to look after a child and their family and that includes mums, dads, brothers and sisters.

We currently have more than 4,000 staff working across our community and hospital sites. We're also a teaching and training hospital providing education and training to around 540 medical and over 500 nursing and allied health professional students each year.
As black and minority ethnic (BME) employees are currently under-represented in this area, we particularly welcome applications from members of our BME communities. All appointments will be made on merit.
You can expect a warm welcome at Alder Hey Childrens NHS Foundation Trust, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At Alder Hey we appreciate our staff and reward them with an outstanding benefits package including:
+ Great flexible working opportunities
+ Lease car scheme and Home Electronics Scheme
+ Generous annual leave and pension scheme
+ Extensive staff health and well-being programmes