Finance and Monitoring Officer

The successful individual will support the department in achieving high levels of customer service to staff, patients and visitors in areas of car parking, taxi management, courier service provision and responding to a range of queries and supporting other departments wherever necessary.
+ Interview Date Monday, 07 October 2024
+ 37 Hours 30 Minutes/Week
+ You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy., The Transport Department is required to support many functions within the Trust, and you will need the skills to learn and use multiple software packages, be able to communicate with confidence verbally and in writing, be organised and able to manage with a high workload and conflicting demands.
The individual will be required to provide administration and monitoring of financial transactions externally and internally for car parking, taxis, courier, hopper and other transport services provided within the Trust.
You should feel comfortable collecting data, analysing problems and supporting delivery of key transport services whilst ensuring tight financial controls and continuously seeking improvements.
The individual will be required to have a very good working standard of Microsoft word and excel and will be supported with further development opportunities and want be part of a team supporting sustainability measures to reduce emissions and be a key part of improved services and greater efficiencies., You should have excellent communication skills and organisational skills gained through previous experience in an administration background, a proven knowledge and understanding of Office IT packages with a high standard of Microsoft Excel (or equivalent experience).
You will be required to support the wider Transport Team with the development of other projects which will require your knowledge and skills to ensure new systems and processes work to support effective transport services within the Trust.
The job exists to provide administration and monitoring of financial transactions externally and internally for car parking, taxis, courier, hopper and other transport services provided within the Trust
+ To provide administrative support for the Trust's Transport Department within Estates and Facilities Directorate.
+ To be responsible for ensuring all income for car parking is collected via payroll, direct debit or invoicing and minimise risk of bad debt.
+ To ensure timely and accurate reconciliation of car parking income, taxi and courier invoices and any other transport costs
+ To establish robust monitoring systems to ensure taxi, courier and other transport services are operating within the agreed Key Performance Indicators (KPI's) of Service Level Agreements (SLA's)
+ To liaise with Directorates and key personnel internally and externally to ensure agreed processes and support to meet monitoring requirements.
+ To provide accurate advice to staff on salary sacrifice and support increased participation in schemes.
+ To provide regular detailed financial information and monitoring reports to Financial Management and Senior Transportation Lead as required in a timely manner.
+ To assist in development of systems and processes which reduce taxi usage and increase efficiencies in transport of staff and courier based items.
+ To extract relevant information and reports from the Electronic Staff Record (ESR).
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month's pay.
Important note on completion of reference section of Application Form
All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month's pay.
Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.

The Estates Directorate are seeking a highly motivated and diligent individual to work in a demanding yet rewarding role within the Transport Department.

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team., Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients 'contacts' each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.