Finance and Operations Assistant

The Finance and Operations Assistant will be based in our busy Finance, Operations and Compliance team. Covering income transactions analysis and posting on SUN Systems, assist with on Raisers Edge data processing and support with general administration. Working closely with the team and reporting to the Finance Manager, you will support the team with accounts payable, income processing and general administrative tasks and you will gain experience working on our Database and Accounting Systems, Raisers Edge and SUN Systems, respectively. You will manage your time effectively across a few different tasks, placing a high emphasis on quality, accuracy, flexibility, and efficiency., Accounts Payable - you will support the Finance Manager with the following tasks:

• Guided by the Delegation of Authority you will seek relevant approvals and ensure timely processing of suppliers' invoices and staff expenses. and international transfers. Processing.
• Liaison with budget holders and line of business leads to verify budget and ensure accurate coding of expenditure and/or verifying expenses.
• Administering transfers to programme implementing partners in line with HFH International policies and procedures.
• Other ad hoc payments, including foreign currency transactions.
• Reconciling supplier accounts monthly.
• Maintaining accountability documentation (invoices, receipts, approvals, etc) as professionally required.
Income processing and accounts receivable -
• Income processing on Raisers' Edge ensuring correct coding and allocations.
• Processing of Gift Aid.
• Processing all Direct Debit payments.
• Monitoring and processing online credit card, gift and events payments Reviewing income downloads from RE to be posted SUN systems ensuring data integrity and consistency.
• Income journals and reconciliations are completed in time for a smooth monthly, quarterly and year end closing and audit.
• Assist with data-entry process for all donations.
• Monthly reconciliation between RE and SUN systems
Operations and admin support -
• Processing staff expenses using SAP Concur.
• Banking tasks.
• Annual external audit document preparation.
• Managing incoming calls emails and actioning as appropriate
• Keeping our telephone donation line open and process the telephone donations in a required format.
• Managing office consumables and equipment ensuring timely replenishment of stock and servicing/maintenance of equipment, including managing remote working equipment inventory
• Assist income processing team to have donations, appeal responses and other mail securely opened, appropriately documented, processed, acknowledge, and stored in line with our data protection policy.
• Any other reasonable duties as may be required., Please note that we do not reimburse any expenses incurred during interviews. Candidates must hold existing Right to Work in the UK, this role is not eligible for sponsorship.
This post profile is not set in stone. It gives insight into the main purpose of the role, and expected responsibilities, but it might be reviewed in the future to meet the changing requirements of Habitat for Humanity GB - any changes will be made in discussion with the post-holder. Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of our code of conduct. The employment of this position will be subject to a satisfactory reference check and a Disclosure and Barring Service (DBS) check.


• Demonstrates knowledge and experience of working with accounting systems.
• IT proficient, with skills in Microsoft Office products, including Excel.
• Some experience of working with database systems.
• A good understanding on the data privacy, data security, and other relevant implications of GDPR.
• Demonstrated ability to work with people at all levels and from diverse backgrounds.
• Excellent communication and people skills, able to work collaboratively with own and other teams
• Strong organisation skills with good attention to detail.
• Numerate
• Has a flexible attitude to work and willing to work on different tasks to ensure colleagues are effectively supported to meet deadlines.
• Undertaking or willingness to undertake professional accountancy studies/ part qualified desirable.
• Knowledge of voluntary sector and experience working in international development or NGO sector is desirable.
The role and responsibilities will be conducted in a way which reflects:
• HFHGB's commitment to safeguarding children in accordance with the Safeguarding. Policy.
• A commitment to HFHGB's vision, mission, values and approach.
• A commitment to effective management of risk, by operating within the Charity's code of conduct, policies, procedures and controls and by carrying out the risk management and assurance responsibilities of the role as set out in relevant Policy and Procedures.
  
  What is the salary? £16,000
Grade F Department Finance, Operations & Compliance Reports to? Finance Manager Budget Responsibility? No Will I be managing anyone? No Where will I work? This is a hybrid role: Home-based with one day a week in HFHGB's Slough Office and regular travel to internal meetings and team events. The logistics Part Time (22.5 hrs), PermanentAbout Habitat for Humanity GB Habitat for Humanity Great Britain (Habitat GB) is part of the global Habitat for Humanity Federation fighting global poverty and homelessness. We believe that a decent home helps to permanently break the cycle of poverty and allows families to achieve strength, stability, and self-reliance. To support Habitat for Humanity GB's (HFHGB) vision of a decent home for everyone, the organisation has recently completed a strategic review, resulting in a new National Strategy and an organisational restructure, to ensure the organisation is able to deliver the Strategy impactfully, efficiently and effectively.