Finance and Payroll Officer

St Michael’s Catholic School

Payroll and Finance Officer

Bucks Pay Grade 4 £29,477 to £31,645 FTE

37 hours per week, 41 weeks per year permanent position

Responsible to: Director of Business Services

This job description identifies the responsibilities attached to this post.

This job description is subject to amendment from time to time with in the terms of the

conditions of employment, as the needs of the school may require, but only to an extent

consistent with those conditions of employment and after consultation with the post

holder.

St Michael’s Catholic school requires a Payroll and Educational Visits Officer to be someone

who is eager and committed to supporting pupils’ education. To support all students

especially the vulnerable students within the school, ensuring their ability to access

education is maximised as far as possible.

The post holder will be required to communicate with other members of staff to support staff and student relationships.

The post holder needs to have excellent interpersonal skills, capable of liaising with a

wide range of people both internal and external to our school community.

The post holder also needs to be keen to play a part in promoting and safeguarding the welfare of students at the school and to act as an appropriate role model for young people.

JOB DESCRIPTION:

Summary of Main Responsibilities

Finance and Payroll

Assisting the Director of Business Services to provide an exceptional finance and payroll service within the three St Michael’s School’s.

Your responsibilities will include

• Supervise the school’s finance team
• Assisting school SLT with figures or data as required
• Posting all purchasing card transactions on receipt of supporting documentation from schools. Chasing down receipts where not readily provided and reconciling credit card control accounts
• Inputting accounting data into the accounting system with speed and accuracy, ensuring nominal coding is in line with the DfE chart of accounts
• Responsible for processing staff changes in the payroll system, entering new starters and terminating contracts for leavers
• Responsible for undertaking monthly payroll reconciliation in the budgeting system, investigating discrepancies and taking ownership for seeing those through to resolution
• Producing monthly management accounts and presenting outcomes to the Director of Business Services. Assisting the Head’s of Departments/Key Stages in managing their budgets by producing monthly information, highlighting variances and assisting them in establishing reasons Producing financial reports for the Director of Business Services on presentation of finances to their Local Academy Committees
• Providing training to school budget holders on how to use the finance system
• Arranging the collation of financial and payroll data required for internal scrutiny
• Assisting with external audit queries
• Ensuring that all processing procedures in accordance with the Trust’s Financial Procedures Handbook and the Trust’s Scheme of Financial Delegation
• Planning, organising and managing own workload to ensure your contribution to the school’s financial reporting process is achieved in a timely and accurate manner
• Supporting other finance team members with trip finance, ParentMail and invoices

Embodying the St Michael’s way

• Set high expectations of conduct and act as a good role model for others.
• To play a full part in the life of school community including duties to support the ethos and encourage pupils and colleagues to follow this example.
• To actively engage in the performance management process.
• To continue personal development as agreed.
• Communicating effectively with all members of the school community as well as outside contractors.
• Working well within a team as well as independently.

Compliance

• Be aware of/comply with all Trust policies and procedures including those relating to child protection, health and safety, equal opportunities, confidentiality/data protection, reporting concerns to the appropriate person.
• Carry out all duties with regard to the Trust policies and codes of conduct.
• To attend relevant meetings, training sessions and school events as required
• To cover for absent colleagues as directed.

Requirements

• The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
• Be able to travel between sites

Whilst every effort has been made to outline the main responsibilities of the post each individual task undertaken may not be identified. Employees are expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job profile