Fleet Administrator

We're seeking a Fleet Administrator to play a key role in the smooth operation of Sodexo's vehicle fleet in the UK and Ireland. Based at The Data Centre in Salford with hybrid flexibility, this position supports our road transport needs across all segments, providing essential administrative, legislative, and compliance support for everything from company cars to HGVs and electric vehicles. In this role, you'll work closely with our National Transport Manager, assisting with day-to-day queries, maintaining our fleet database, handling commercial vehicle hires, and ensuring our reporting is accurate and timely. You'll have the chance to collaborate with a variety of internal and external contacts, contributing to the wider team by handling essential fleet-related tasks, ensuring smooth processes, and keeping us compliant with all relevant regulations. We're looking for an experienced administrator with strong attention to detail and proficiency in Microsoft Office. Fleet experience is beneficial, though a solid administrative background is equally valued. This is a Monday-to-Friday role with flexible hours, and we need someone who can cover shifts until 4:30 or 5:00 pm as needed. You'll work in a hybrid model, with at least 2 days in the office. Our hiring process includes a single face-to-face interview at our Salford office, followed by an immediate offer for the right candidate. If you're ready to make an impact and help keep our fleet operations running smoothly, we'd love for you to apply! What you'll do:

• Fine administration
• Administration of the Sodexo Fleet Database
• Dealing with driver/manager fleet queries including colleagues from the IE region
• Commercial vehicle hiring
• Management of MIDAS mileage system for company car drivers
• Mileage capture for all Sodexo commercial vehicles
• Various admin tasks including but not limited to MOT & Service Reminders, ordering of fuel cards, reporting
  
  Experienced administrator with accurate keyboard skills and excellent attention to detail
• Ability to quickly adapt to changing priorities
• Strong understanding of commercial vehicle specification
• PC Literate, an intermediate knowledge of Microsoft products is essential (Word, Excel and Outlook)
• Good verbal and written communication skills
• Well organised with the ability to work to tight deadlines
• Able to work cooperatively within a team as well as on own initiative
• Proven experience of communicating at all levels within an organisation using a variety of methods; email, telephone, letters, etc.
• Strong understanding and respect of confidentiality
• Knowledge of transport legislation such as Operator Licence, Road Traffic Act, etc. desirable
  
  Working with Sodexo is more than a job; it's a chance to be part of something greater. You'll belong in a company and team that values you for you; you'll act with purpose and have an impact through your everyday actions; and you'll be able to thrive in your own way. In addition, we offer:
• Mental Health Support: Unlimited access to an online platform for mental health and wellbeing.
• Employee Assistance: Access to support for everyday challenges, including legal and financial advice.
• Health & Wellbeing App: Enjoy a free app with rewards for healthy living, plus 24/7 virtual GP access.
• Discounts & Financial Benefits: Exclusive deals through the Sodexo Discounts Scheme, alongside insights and savings via the Salary Finance Platform.
• Retirement Planning: Join the Sodexo Retirement Plan to secure your future.
• Death in Service Benefit: Protection for your loved ones in the event of your passing while employed.
• Career Development: Opportunities for growth through a variety of learning and development tools.
• Cycle to Work Scheme: Promote a healthier lifestyle while helping the environment.
• Volunteering Opportunities: Engage in meaningful community support initiatives.
• Flexible Work Environment: Enjoy a dynamic workplace with competitive compensation.