Fleet Regulations Officer

Fleet Services are responsible for the essential maintenance and repair of the corporate vehicle fleet, which is currently made up of over 1,200 vehicles. Fleet Services are now recruiting to a number of key roles, which are required to support the safe management of the vehicle fleet and the management of the Operator Licence. Based at Torre Road Depot (Leeds 9) but also working across the city, the successful candidate will join this small but busy service to support the fleet requirements for the whole authority., The role of Fleet Regulations Officer is to protect the authorities Operator Licence and good reputation through inspection, training, education and reporting of the council's vehicles, drivers and systems. Supporting senior management team to deliver a safe, efficient, comprehensive and customer focussed service.,

• The ability to develop, implement and monitor policy, procedures and guidelines to improve service delivery., Job Purpose: To protect the authorities Operator Licence and good reputation through inspection, training, education and reporting of the council's vehicles, drivers and systems. Supporting senior management team to deliver a safe, efficient, comprehensive and customer focussed service., Undertake vehicle, staff, and documentation checks across the council with regards to the authorities Operator Licence.
• Assist in the development and implementation of a system for the compliance of the operator licence
• Develop and maintain relationships with all fleet services clients, providing fleet and compliance information through regular meetings and daily discussions.
• Keep up to date with transport legislation changes, providing relevant advice to fleet and all LCC departments ensuring they are aware of their legal and compliance requirements.
• Provide education and guidance to council departments on compliance with the operator licence, road traffic act and the highway code and carry out subsequent audits to ensure compliance.
• Undertake quality-controlled checks of fleet services compliance systems, inspections, repairs, and documentation completed by fleet services staff.
• Assist the Fleet Support Manager to deliver business improvement focussing on a range of activities which will deliver value for money services to customers and contribute to the delivery of Council priorities.
• Contribute to strategy and workforce planning as required by the service
• Assist the Fleet Support Manager with investigating and resolving complaints regarding the service in accordance with the Councils Complaints Policy.
• Assist the Fleet Management Team, to ensure technical compliance with legislative bodies and that all activities are delivered in accordance with all legal and regulatory requirements and in line with the Council's policies and procedures.
• Continually drive a value for money, customer focussed service.
• Promote equality and diversity within the service in line with council policy.
• Establish a framework for effective client relationship with all LCC departments to include service level agreements, performance indicators and management reporting and schedule of regular liaison.
• Liaise with all clients to ensure performance is to SLA output specification.
• Advise and coach relevant client officers in best practice in relation to fleet management (including vehicle safety management, optimising fleet availability, reducing recharge damage).
• Advise all departments of their operational legal requirements in relation to drivers and vehicle use, including domestic and EU drivers' hours, vehicle checks, driving licences, vehicle loading and training.
• Undertake and pass the Managers Certificate of Professional course within 6 months of appointment and during probation period.
• Work with all departments, schools, and external partners to provide compliance, documentation, surveys and permits as needed
• Become a Quality, Environmental and Health & Safety Auditor and undertake audits as requested.
• Maintain accurate and up to date fleet records of all departments fleet contact details including updating staff and fleet management system as required.
• Contribute to continuous service improvements within the service and authority.
• Improve own practice through observation, evaluation, discussion with colleagues and appropriate CPD programmes.
• Work collaboratively with colleagues, knowing when to seek help and advice.
• Contribute to the overall ethos, work, and aims of the service by attending relevant meetings, training days/events as requested.
• The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post., Understand and embrace Leeds City Council Values and Behaviours and codes of conduct.
• Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon
• Able to understand and observe Leeds City Council equality and diversity policies.
• Carry out all duties having regard to an employee's responsibility under Health and Safety Policies.
• Willingness to actively participate in training and development activities.
• Flexible and adaptable to change to assist other services as required commensurate to grade.
• Participate in appraisal, training, and development activities.
• Be aware of and comply with Leeds City Council policies and procedures.
• Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.
• Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.
• The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.
  
  Excellent knowledge of: Council's policies and procedures in relation to transport, compliance, health, and safety; road transport legislation, codes of practice and legal requirements for operating a fleet of LGV's and drivers; Operator Licence requirements
• The ability to motivate, advise and guide staff to ensure best practice is maintained to the highest standards.
• Commitment to protecting the Operator's Licence and raising standards in relation to vehicle management across Leeds City Council.
• The ability and experience to be able to advise and coach relevant client officers in best practice in relation to fleet management (including vehicle safety management, optimising fleet availability, reducing recharge damage).
Qualifications:
• Hold a full UK driving licence, to a minimum of category B (standard car licence).
• Transport Manager Certificate of Professional Competence (Must obtain with 6 months) are essential
We promote diversity and want a workforce that reflects the population of Leeds. Leeds City Council is ranked 70 on the Stonewall Equality Index 2022. We are also an Age friendly employer, a Mindful employer and a Disability Confident leader.,
• Hold a full UK driving licence, to a minimum of category B (standard car licence).
• Transport Manager Certificate of Professional Competence (Must obtain with 6 months) are essential
Essential Requirements: It is essential that the candidate should be able to demonstrate the following criteria. Candidates will only be shortlisted if they can demonstrate on the application form that they meet all the essential requirements.
• Able to communicate effectively at all levels including well developed report preparation and presentation.
• Able to lead, motivate and direct others.
• Able to persuade, negotiate and liaise at senior levels.
• Able to develop, implement and monitor policy, procedures and guidelines to improve service delivery.
• Able to initiate solutions to difficult management issues.
• Able to motivate, advise and guide staff to ensure best practice is maintained to the highest standards.
• Able to share knowledge with others regarding the Council's Health and Safety Policies, transport legislation compliance.
• Able to carry out vehicle, paperwork and personnel inspections in line with all aspects of vehicle safety and compliance.
• Knowledge of the Council's policies and procedures specifically in relation to transport, compliance, health, and safety.
• Knowledge of road transport legal requirements for operating a fleet of large goods vehicles and drivers.
• Knowledge of 'O' licence requirements.
• Detailed knowledge of Road Transport Legislation and Codes of Practice related to Council transport operations.
• Understand the Council's Customer Care Policies.
• Understanding of service level agreements
• Knowledge of Council Health and Safety policies in relation to a transport environment
• Experience of advising clients on individual transport needs.
• Experience of assisting in the provision of a cost-effective service to meet customer requirements and operational specifications.
• Experience of undertaking formal inspections in accordance with vehicle compliance.
• Experience of using systems to extract, analyse and present data/information in appropriate formats.
• Experience of imparting relevant transport legislation related knowledge and guidance to others
• Experience of working within a transport environment
• Experience of using quality-control systems
• Experience of working effectively with a range of people /officers/clients internally and externally, Desirable Requirements: It is desirable that the Candidate should be able to demonstrate the following criteria Candidates are not required to meet all the desirable requirements however these may be used to distinguish between acceptable candidates.
• Hold a recognised Transport Manager Qualification
• Hold a Managers Certificate of Professional Competence
• Knowledge of the Council's employment policies.
• Knowledge of Local Authority organisation and the decision-making process.
• Knowledge of the City Council's Financial Regulations and Standing Orders in respect of contracts.
• General knowledge of Council Health and Safety policies.
• Experience of dealing with disciplinary and grievance matters.
• Experience of working within an accredited Quality system.
  
  Would you like to be part of something bigger and join us in our ambition to become the Best City, working together as a Team for Leeds. Do your values match ours and do you have something to offer?
Leeds City Council delivers over 500 different services to residents and is dedicated to bringing the benefits of a prosperous, vibrant and attractive city to the people of Leeds. This is a fantastic time to join us.


• a competitive pay progression structure including generous employer pension contributions
• flexible career paths with tailored personal and professional development
• support for you, your home and your family including personal, and financial support