G7 Head of PMO
Cabinet Office, City Centre, Manchester
G7 Head of PMO
Salary not available. View on company website.
Cabinet Office, City Centre, Manchester
- Full time
- Permanent
- Onsite working
Posted 5 days ago, 29 Nov | Get your application in now to be included in the first week's applications.
Closing date: Closing date not specified
job Ref: d8076366af4a4ec096bcae0128484c91
Full Job Description
This is a once in a decade opportunity to be part of designing a new operating model for HR and Finance services in the Cabinet Office.
The Cabinet Office is looking for a Head of PMO to join a team of programme, functional and technical specialists working together to deliver the MyCO Programme. The MyCO Programme is a small, focused team made up of programme, functional and technical specialists delivering a major corporate services transformation programme at the heart of government.
The Programme is accountable to the Chief Operating Officer and Cabinet Office ministers, and has been set up to deliver the governments Shared Services Strategy for the Cabinet Office. The Programme goes beyond IT and service replacement - this is about transforming how we deliver corporate services. The focus is on business and organisational change to ensure the technology and services introduced optimise the way we work.
The MyCO Programme sits within a wider cross-government programme, the Matrix Programme, which is a transformation initiative working with eight other government departments. The Matrix Programme is a unique cross-government collaboration that will unlock simpler, better, and more joined-up working by bringing together the systems, processes, and ways of working for key government functions such as HR, Finance or Procurement, commonly known as Shared Services.
Matrix will deliver the Government's three overarching objectives for shared services:
1. Better experience for all users - intuitive systems that are easy to use and mobile-enabled.
2. Efficiency and value for money - better systems and services which support productivity and seek to reduce costs.
3. Standardised processes and data., The complexity and fast pace of the programme means the successful candidates must have experience working in large public sector projects or programmes. Experience of working in a Shared Service environment or digital transformation programme would also be beneficial but not essential.
Please note this is a busy and high performing team, consisting of specialists delivering a time-bound programme - there is limited opportunity for on the job learning. The successful candidate will be highly experienced and able to hit the ground running.
Reporting directly to the MyCO G6 Programme Manager, the Head of PMO manages the daily operations of the PMO, implementing and maintaining robust programme and project management disciplines and leading relationships with MyCO workstreams to develop and control workstream plans and oversee the delivery of project outputs. You will be responsible for the management and delivery of the MyCO programmes governance structures and programme boards and oversight of programme RAIDs, reporting and other key programme artefacts.
You will have strong organisational skills, and be able to pragmatically and flexibly apply PMO and project management methodologies to meet the needs of a dynamic and fast moving and highly complex programme. You will have strong communication and relationship building skills in order to establish and manage relationships with a wide range of stakeholders from the Matrix programme and across the Cabinet Office.
You will manage SEO PMO manager roles within the PMO.
The MYCO team
The team is friendly and open, we work collaboratively and inclusively across teams, playing to strengths and supporting colleagues. We have a culture where everyone can thrive and we embrace diversity in all forms., The role involves, but is not limited to:
+ Management: Manages daily operations of the PMO, ensuring programme aligns with organisational goals, identifying and managing issues and providing solutions and direction to the PMO team.
+ PMO processes: Develops, implements and maintains PMO processes, tools, and templates to support programme management activities.
+ Planning: Work closely with MyCO workstreams in the development & control of the Programmes workstream plans, working with project leads to ensure priority objectives are clear and key milestones are being delivered to plan.
+ Governance: Lead on the management and delivery of the MyCO Programme Board and other governance meetings.
+ Reporting: Provides regular reports on project status, resources, and budget to the Programme Manager and key stakeholders.
+ Coordination: Coordinates with workstreams & other other relevant areas to ensure smooth project execution.
+ PMO artefacts and knowledge: Oversees the management of programme documentation and PMO knowledge base.
+ Risk management: Supports workstreams in risk management and problem-solving activities.
+ Continuous improvement: Contributes to the continuous improvement of the PMO through feedback and process optimisation.
+ Programme RAID and reporting: Oversight of Programme RAIDs, Plan, Reporting and other key PMO artefacts to assure smooth running of the programme.
+ Delivery: Has an understanding of project/programme execution and ability to assess/view problems from a project manager perspective.
+ Approvals: Lead on large scale governance and approvals (inc SME/ keyholder reviews and co-ordination of joint investment committees).
+ Business case: Support business case development of benefits- identification, metrics, governance and sign off by business areas, log, tracking and realising those benefits.
+ MyCO Data lead: Ensure information assets (data sets) are handled and managed correctly in accordance with all the departments data handling policies.
+ Programme meetings: Represent the MyCO team at Matrix PMO and RAID meetings.
+ Representation: Deputise for the programme manager where required, ensure Cabinet Office views on shared services are accurately represented.
+ Line Management: Provide appropriate direction, support and guidance for the MyCO project support. Compliance with Cabinet Office HR policies and processes for line managers., Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
A reserve list will be held for a period of 12 months, from which further appointments can be made.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
+ The ability to design frameworks within which projects are created, managed and completed, including methodologies, standards and dependencies.
+ The ability to develop and maintain complex programme artefacts such as RAID logs and project plans to a high standard, through engagement with colleagues working on a broad range of complex and technical projects.
+ The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project.
+ The ability to develop and lead on processes to deliver programme governance including Delivery Boards, monitoring and reporting.
+ Experience of managing a small PMO supporting complex and dynamic public sector projects and programmes with a strong grounding in project management.
+ Experience of development and implementation of PMO processes, tools and templates.
+ Experience of stakeholder engagement within a complex delivery environment.
+ Excellent leadership skills in a PMO environment.
+ Complex problem-solving skills including ability to think logically and clearly, and take rational and decisive action under pressure.
+ Flexibility and personal resilience to work at pace without losing attention to detail, balancing changing and competing priorities effectively under pressure.
+ Experience of line management.
+ High level of IT literacy, including Word, Excel and PowerPoint.
+ It is Essential to hold at least one of the following qualifications:
Managing Successful Programmes Foundation or Practitioner
PRINCE 2 Foundation or Practitioner
APM PMQ or PPQ
Project Leadership Programme
Desirable:
+ Experience of working in a Shared Service environment or on digital transformation programmes., The following qualifications/skills are essential to the role and proof will be required at interview:
(It is Essential to hold at least one of the following qualifications)
Managing Successful Programmes Foundation or Practitioner
PRINCE 2 Foundation or Practitioner
APM PMQ or PPQ
Project Leadership Programme, Your personal statement will be assessed based on your experience in relation to its applicability of this role. The experience indicators being assessed are:
+ The ability to develop and lead on processes to deliver programme governance including Delivery Boards, monitoring and reporting
+ The ability to lead programme planning, governance and risks and issues independently.
+ Experience of managing a small PMO supporting complex and dynamic projects and programmes with a strong grounding in project management
+ Excellent leadership skills in a PMO environment
+ Experience of senior stakeholder engagement within a complex delivery environment.
Should a large number of applications be received, an initial sift may be undertaken using the CV only. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
Selection process
If successful at the sifting stage,You will then be asked to attend an interview in order to have a more in-depth discussion of your previous experience and professional competence.Candidates will be assessed on Behaviours,Strength and Experience. The interview process will include a presentation, details will be shared with shortlisted candidates prior to the interview.
Alongside your salary of £55,403, Cabinet Office contributes £16,050 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Learning and development tailored to your role.
+ An environment with flexible working options.
+ A culture encouraging inclusion and diversity.
+ A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
+ A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.