General PGMDE Administrator

The post-holder will provide a high level of administrative support to undergraduate students, doctors in training, Educational and Clinical Supervisors, Training Programme Directors and the Undergraduate Co-ordinator., To provide administrative support for the undergraduate programmes on the PRUH site (Stages 1, 2 and 3). This involves organising regular undergraduate inductions, including booking suitable training rooms and ensuring that the rooms are set up as appropriate. Ensure that quality assurance systems are maintained
To work with the Medical Undergraduate Coordinator and clinical leads to produce undergraduate timetables for all Stages and all rotations for the undergraduate programmes.
To liaise with Kings College London (KCL) Administrators and local leads to ensure that information is shared between all relevant teams within PRUH, Denmark Hill and KCL.
To represent the PRUH site at regular Undergraduate Administrator meetings, these meetings are well attended by other Administrators within the South East sector.
To provide secretarial and administrative support to the DME and Associate DME for all undergraduate areas.
To organise and minute regular local undergraduate faculty meetings on a regular basis.
To provide pastoral support to undergraduates when needed and escalate any concerns/issues as appropriate to the DME team and/or KCL.
To assist with the preparation of any relevant documentation to support contract quality assurance and contract monitoring reporting and internal/external visits.
To process all undergraduate expense claims through to finance according to local procedures and ensure that accurate records are kept., To provide secretarial and administrative support to the PGMDE PRUH Site Service Manager and Medical Education Manager to include typing, photocopying, minute taking, filing and general administrative tasks.
Assist with the administration of Training Programmes and Courses held on the PRUH site as and when required.
Assist with data entry as required for all PGMDE systems.
General office duties including answering phone, taking messages, opening post, receiving and welcoming visitors to the Department.
Arrange meetings as required, ordering hospitality and booking venues.
In the absence of members of the PGMDE Team provide appropriate cover to ensure the quality of service is provided to all Centre users.
Assist with the preparation of any relevant documentation to support contract quality assurance and contract monitoring reporting and visits.
Maintain the confidentiality of all information in accordance with the requirements of the Data Protection Act and the Trust's Information Systems Security Policy

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1.7 billion, 1.5 million patient contacts a year and more than 15,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King's College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley., King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible., + Please review the documentation on our recruitment microsite, particularly the Trust's criminal records checking policy
+ All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
+ Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.
King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications
King's Health Partners Academic Health Science Centre Website
King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.