gesh Group Coordinator- Fundamentals of Care Team

To project manage Fundamentals of Care Team events, including; to create promotional material, organise venues and liaise with external partners To work closely with Care Quality Systems Administrator to ensure timely dissemination of information across services To support the promotion of Fundamentals of Care services across the hospital and community services To take minutes at the appropriate site and group meetings chaired by the Director of Nursing Fundamentals of Care Plan and organise meetings, which includes developing agendas, preparing and distributing papers; take and produce minutes and follow up agreed actions To produce and distribute minutes from meetings Type and word process documents to a high standard, identifying and amending errors efficiently Responsible for coordinating the information required for the Fundamentals of Care Teams e-bulletin Organise diary management and coordinate and book arrangements for the Group Director of Nursing - Fundamentals of Care Prepare,
retrieve, select and collate papers as required for meetings and information sharing purposes Responsible for maintaining and continuously updating the Fundamentals of Care Teams Intranet Page and liaising with the Communication department to ensure that relevant information, forms and policies and procedures are uploaded to the appropriate Portals. Provide day to day administrative support to the Group Director of Nursing Fundamentals of Care; provide administrative support to the team as required Manage and be accountable for the Fundamentals of Care Team resources To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries Input and look up data on Trust IT systems in accordance with Trust policy Analyse and extract complex data sets from a number of different sources To assist colleagues as directed by the Manager, in times of pressure of work Co-operate in the introduction of new technology and new working practices to ensure the smooth
running of the department Photocopying, scanning and filing letters/documents as required Support in maintaining the Fundamentals of Care Teams generic emails and refer any queries as deemed necessary Plan and organise own workload to ensure any deadlines linked to the role are met Arranging meetings internally and externally, assisting in the production and proof reading of reports To prioritise workload and work unsupervised as and when necessary To successfully use/manage electronic mail for self and Fundamentals of Care Team as appropriate, setting up new files on system as and when necessary To maintain ordering of stationery or other items requested by the teams, checking deliveries and distributing appropriately To manage the systems and databases required to collate data for and run reports as required To participate in producing the statistics collected into annual reports, quarterly reports and other reports required for the Fundamentals of Care Team To
manage the complex filing systems required for the safe handling of data for the Fundamentals of Care Team To be responsible for ensuring uploading of relevant policies/procedures on the Trust webpage Support the Fundamentals of Care Team promotion events and lead where required