Governance Officer Before you apply -Don't miss out on the jobs you're really looking for.

As the Programme Governance and Secretariat Officer, you will support the Programme Governance and Secretariat Lead to deliver effect governance to support FMC Executive Committee and its Sub-committees underpinned by the FMC Programme Governance Framework. You will have experience in providing confidential secretariat services for senior level meetings, including prompt production of formal meeting minutes, often recording complex topics, and cascading decisions and pursuing actions to a satisfactory conclusion.,

• Proven ability of providing Secretariat support to Executive level meetings to provide accurately documented outputs, including timely production of minutes.
• Cascading decisions and pursuing actions to a satisfactory conclusion.
• Managing all submissions to governance meetings, ensuring that reports and documents are proactively planned, quality controlled for content and submitted on time, to facilitate agile decision making.
• Management of all governance meeting arrangements to ensure that logistics are well managed, and meetings achieve their objectives., Prepare, co-ordinate and circulate governance meeting agendas, reporting packs and papers, formatting, and proof-reading document submissions.
• Equip all attendees with the necessary arrangements and materials.
• Ensure outputs, including minutes, actions, and decisions, are accurately documented, and followed up with relevant members.
• Proactively identify governance priorities and related risks, anticipate issues which may arise and propose suggested mitigations.
• Lead on the drafting of decisions and actions arising from specific governance meetings.
• Maintain and preserve Secretariat records in a managed and retrievable way, in line with our policies and procedures.
• Ensure our Governance continuously reflects highest standards of best practice.
• Work collegiately with diverse stakeholders including senior executive and non-executive directors.
• Coordinate all practical arrangements for video conferencing, room bookings and catering.
• Execute any additional duties/one-off projects as requested by Assistant Company Secretary/Programme Governance and Secretariat Lead.
  
  As the Governance Officer, you will help the Assistant Company Secretary provide high quality, effective, executive meeting management, and coordination. Good judgement, integrity, utmost confidentiality, and discretion are key. If you are proficient in administering senior level meetings and enjoy writing minutes for regulated or technical subject matters, this could be your ideal role., Able to adapt to changing needs and priorities, to multi-task and work to challenging deadlines and remain highly resilient.
• Confident in providing professional governance advice to key stakeholders in accordance with company policies and governance best practice.
• Proficient in the use of Microsoft Office applications is essential.
Whilst not to be considered a tick list, we'd like you to have experience in some of the following:
• A minimum of three years' experience as part of Company Secretariat function supporting senior level governance meetings would be ideal
• Working within a highly regulated environment
• Experience of working on a complex infrastructure programme is key for the Programme Governance & Secretariat Officer role.
  
  9-day working fortnight - meaning you get every other Friday off work.
• 270 hours holiday
• Market leading contributory pension scheme (we will pay between 9% and 13% of your pensionable pay depending on your contributions).
• A truly meaningful role where your hard work impacts on our mission to keep the nation safe and secure.