GP Training Administrator - Trainee Progression

The GP Training Team are looking for 2 full time GP Training Administrators on a fixed term/secondment basis until 31 May 2025.

The post holder will provide comprehensive administrative support to the GP Training School.

The post holder will support the GP Training Team in the planning and delivery of recruitment, ARCPs and training processes for GP specialty trainees and GP trainers.

The post holder will support the GP Training Team in the planning and delivery of GP Induction and Refresher placements for qualified GPs wishing to return to work in the NHS.

The post holder will develop effective working relationships with key stakeholders.

The post holder will be expected to work to strict deadlines working to agreed national and local policies and processes for GP Training.

Although this post has been advertised as a fixed term appointment, NHS staff will be offered the appointment as a secondment. If you wish to apply as a secondment opportunity, you must have your line manager's approval. This post may be extended or made permanent at the end of the fixed term/secondment period depending on available funding and business needs., To provide support for all aspects of GP Trainee Progression within the GP Training team, including:

To organise the administration of GP Trainee ARCP Panel dates.

To organise the administration of setting up ARCP Panel groups on the RCGP eportfolio.

In liaison with other team members, to screen GP trainee eportfolios prior to ARCP Panels, highlighting issues to be considered by the ARCP Panel.

To coordinate the process for payment of the Educational Supervisors grant as appropriate.

To organise the administration of Trainee CCT date changes and inform the relevant stakeholders.

To ensure all relevant databases are maintained and up to date.

In liaison with senior colleagues, to provide administrative support for Out of Programme Applications.

In liaison with senior colleagues, to provide administrative support for Less than full time training (LTFTT).

In liaison with senior colleagues, to provide administrative support for the process of Inter/Intra Deanery Transfers

In liaison with senior colleagues, to coordinate the process of Revalidation recommendations for GP trainees.

In liaison with senior colleagues, to coordinate the support referrals for trainees who fail exams.

Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners: Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.

HEIW's is committed to developing an internal culture of choice. Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:

- Respect for All in every contact we have with others,

- Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving,

- Together as a Team: Working with colleagues across NHS Wales and with partner organisations.

What you can expect:

- a corporate induction and 90-day Welcome itinerary,

- compassionate leadership,

- a meaningful values-based performance appraisal process,

- the opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.

Many of our colleagues and stakeholders have commented on the buzz and atmosphere we create by working together as "One HEIW Team". Do you want to join that team?