Grants Officer

Foundation ScotlandFoundation Scotland [FS] is part of a global network of 1,800 community foundations whichencourage philanthropy and other independent funding, and which strengthen voluntary andcommunity sectors where they operate. A quality accredited, independent registered charity, FS isthe only community foundation in Scotland. With a national role, we enable independent fundingto improve the lives of individuals and communities.The RolePurposeReporting to the Head of Philanthropy and Quality / Community Funds Manager, the role will:

• Support the efficient delivery of a range of philanthropic and/or community funds, with a range of
funding and donor requirements.
• Support a range of grant management activity linked to high volume rounds and/or funds.
• Assess funding requests, mainly under £10,000, from organisations of varying capacity and size.
• Supplement general grantmaking administrative functions as and when required.
Working with:
• Grant Applicants
• Grantees
• Colleagues
• External Assessors
• Donors
Main Responsibilities1. Grant Administration
• Respond to enquiries from applicants and grantees including on the charitable nature of awards.
• Process funding requests through Foundation Scotland's CRM database including post-award grant
management, providing information and feedback to applicants and grantees and monitoring the fulfilment of award requirements (terms and conditions) for single and multi-year awards.
• Exercise judgement about where variances, changes or issues can be resolved or need further
consideration and/or authorisation to ensure grant deliverables are achieved.
• Review monitoring reports to ensure compliance, sourcing and compiling impact stories or other
relevant communications material for Fund reporting or wider Foundation Scotland purposes., 2. Programme / Fund Administration
• Administer small grant programmes where Foundation Scotland has devolved decision making;
liaise with stakeholders as required to ensure terms and conditions are fulfilled and that the Fund Advisers have adequate updates to inform decision makers about impact.
• Support Fund Advisers with administration of fund arrangements; for example, small donor advised
funds within the Philanthropy Team or devolved funds within the Communities Team; including monitor conditions and payments, and support with preparation of donor reports.3. Funding Assessments
• Assess grant applications, undertake proportionate due diligence, and compile assessment reports
for a range of decision makers.
• Remain current with the Foundation Scotland Assessor Handbook, which details who and what is
eligible for funding.4. Events
• Support the administration and organisation of events, such as stakeholder events and project visits.
5. Team, Impact, Professional Development
• Contribute to a range of team activities, including contributing to team meetings.
• Contribute to Impact: monitoring and evaluation processes, learning from funding programmes
• Engage in opportunities to develop own skills, experience, and knowledge
  
  Experience in grant-making in a not-for-profit environment.
• Strong reading, numeracy and analytical skills, and the ability to process large volumes of
information quickly and accurately.
• Strong written skills, applied particularly in report formats and short research projects.
• Capable in the use of standard Microsoft Office applications: Outlook, Word, PowerPoint and Excel,
Experience of using client relationship management databases.
• Ability to use judgement in analysing written and financial information
• Ability to work independently, to take initiative and adopt a problem-solving approach, and to
give/receive critical feedback.
• Empathy and compassion and ability to build effective and productive relationships with a range of
stakeholders
• Strong organisational skills with excellent attention to detail.
• Enthusiasm, flexibility and the ability to cope well under pressure. Ability to multitask, work in a
dynamic environment, and remain calm under pressure.
• Eligibility to work in the UK.
Desirable
• Degree level qualification in relevant field.
• Working knowledge of grant management systems.
• Technical understanding of charitable due diligence and good governance of community and
voluntary organisations.
• Experience working with voluntary committees & boards, either as a member or in a support role.
• Experience of assessing funding applications
  
  The benefits of working for us
In addition to a sense of fulfillment and an opportunity to meet a wide range of people, FS offers thefollowing benefits.
• A progressive pay system with benchmarked annual increases
• Life Assurance at 3 times annual salary
• Defined contribution scheme with 6% Employer's contribution
• MS Office license to use on a personal device whilst employed by FS
• 35 days annual leave [all public holidays need to be taken from this allowance]
• 2 days equivalent paid volunteering
• Training and development opportunities
• Working pattern flexibility and homeworking
• Employee Assistance Plan
The post is full time [35 hours], graded at level 2.