Gynaecology Ward Admin

We have an exciting opportunity for a unique role based in Gynaecology at the City Hospital. This role is split between providing Loxley Ward PA support, providing an admin service to the gynae-oncology specialist nurses as well as gynaeoncology MDT admin support.
The full time hours are split in the following ways;
Loxley is the Gynaecology Ward where gynae-oncology and elective gynae patients are admitted for inpatient stays. The post holder will provide a comprehensive and administrative service to ward team and both ward managers, to assist the smooth and effective performance of their duties and make a direct and positive contribution to the work of the team.
They will provide admin support to the gynae-oncology specialist nurses, assisting with clinic prep and answering queries from patients and the wider clinical team.
Finally, they will attend the gynae-oncology MDT on Monday mornings to manage ghost appointments, outcomes and any other related admin., We are looking to employ a motivated and conscientious ward administrator to join our friendly and dynamic multi professional team caring for women
You will have experience in administration in a health care setting. You will have the ability to prioritize and respond to planned and unplanned situations and assist in the smooth and efficient running of the unit.
The post holder must exercise initiative to organize their own workload within the constraints of defined deadlines.
A key part of this role is commitment to working as part of a dedicated team by supporting the Gynaecology team to deliver the service safely and consistently across all Gynaecology inpatient and outpatient areas.
This post will also support the ward manager and clinical education team specifically in the management and documentation of training. It will also be required to attend the Nottingham Cancer Centre each Monday morning to assist the gynae-oncology MDT coordinator., The post holder will provide a comprehensive and administrative service to clinical members of the team, to assist the smooth and effective performance of their duties and make a direct and
positive contribution to the work of the team.
The post holder must exercise initiative to organise their
own workload within the constraints of defined deadlines.
Provide comprehensive administrative and secretarial service to the clinical staff within the ward area, to include monitoring quality and audit activity, data entry and the production of charts and graphs as required.
Assist in the day-to-day administration management of workforce planning and training activities, data entry and producing training reports.
Provide administrative support and timely workforce & education information related to the Gynaecology service as required by ward manager.
To provide personal assistant support for senior members of the team/ward manager
In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert

The post holder must exercise initiative to organise their own workload within the constraints of defined deadlines. Knowledge and experience of ward administration would be beneficial but not essential. A good standard of education and experience of Microsoft Office packages including a good knowledge of Word and Excel is essential., You will have excellent communication and interpersonal skills and be able to work under pressure in what can be a fast paced environment.
If you are a committed and flexible team player who would like to develop your skills within this exciting specialty we would like to hear from you.

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH., Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:
+ Stay in full-time education, for example at a college
+ Start an Apprenticeship
+ Spend 20 hours of more a week working or volunteering, while in part-time education or training

Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are 'at risk' of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
+ Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
+ Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£42.90 for enhanced and £22.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month's pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
+ For more information about our organisation and the career opportunities available, please visit our website and/or follow us on Instagram, Twitter and Facebook