Head of Portfolio Management Office

The role of the Head of PfMO (Portfolio Management Office) is to define and maintain the standards for Portfolio and Programme management within the Portfolio Management Function on behalf of the Portfolio & Programme Management Director. This includes the implementation and sharing of best practices and the development and application of portfolio and programme management procedures, tools and techniques to standardise methodologies and realise economies. The Head of PfMO provides expert guidance, support, and insight on the portfolio of projects, and acts as the source of all information and metrics. The role is expected to have an expert understanding of the best practice guides which include and is not limited to Management of Portfolios (MoP), P3O, Management of Risk (MoR) and Managing Successful Programmes (MSP).,

• Delivery and leadership - Lead the PfMO to support in the delivery of business cases benefits and outcomes.
• Champion the use of best practice project management standards and processes.
• Business case - Support the Portfolio & Programme Management Director in developing business cases with input from specialists as necessary.
• Budget - Working with the PfM team and the Strategic partners to develop and agree on budgets for projects and/or programmes and forecast actual costs against them.
• Resources - Manage the PfMO team and support the Portfolio Director in the identification, recruitment, development, deployment, and reassignment of resources throughout the portfolio and the lifecycle of the projects.
• Stakeholder management - Advise the Portfolio Director on appropriate tools and techniques for managing stakeholder relationships. Assure the Portfolio Director and the Senior Stakeholder Manager on the effectiveness of stakeholder management arrangements.
• Risks and issues - Establish the processes and standards for managing risks and issues. Assure the Portfolio Director on the effectiveness of Risk and Issue management arrangements
• Governance and assurance - Ensure appropriate governance is in place and arrange external reviews e.g. Gateway Reviews at appropriate points in the lifecycle of all the portfolio's projects.
• Monitor the effectiveness of controls and ensure that recommendations from external reviews are acted upon.
• Change management - Establish and implement protocols to change the scope of projects and/or programmes and update configuration documents as required.
• Project performance and controls - Establish and operate project controls on behalf of the Portfolio & Programme Management Director, reporting on all progress and status to appropriate bodies. Identify common capabilities and opportunities for linking up, re-using and sharing of methods and resources between projects and programmes. Ensure learning from experience is disseminated across the organisation.
• Guidance and support - Identify, develop and share best practice management processes, tools and templates and benchmarks against industry standards. Provides direction and guidance to the project team.
  
  The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government's office estate.
We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team. Representing the best covenant in the UK - His Majesty's Government - we are leading transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern, cost-effective real estate service solutions. Innovation and progress are at the heart of our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. And we're dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service. Our strong emphasis on Equity, Diversity, and Inclusion (EDI) is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces. Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction. The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do. To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.